Awards 

STEP 1. Department/Academic/Hub

An Award notification is received by the Department/Academic/Hub (either through an application system or via the PI or Pricing Team). The Department/Hub check the status of the Costing & Awards Tool (C&AT) is APPLICATION AUTHORISED. Confirm the start and end dates and send information to the Pricing Team via research.eds@sheffield.ac.uk

Useful information:

C&AT status: APPLICATION AUTHORISED


STEP 2. Pricing Team

The Pricing Team check the award against key criteria, gather any additional documents, initiates governance approval if required. The Pricing Team notifies the department/academic/hub if there are any discrepancies. The Pricing Team update the award details and budget profiles in the C&AT.

If the award has standard terms, the Pricing Team submits the award for institutional approval.

If the award has non-standard terms, the Pricing Team notifies the Contracts Team that a review is required.

If the award requires additional agreements, such as collaboration agreement, the Pricing Team calculates budget splits and notifies the Contracts Team that an agreement is required.

Useful information:

C&AT status: SUCCESSFUL


STEP 3. Institutional Signatory

Authorised institutional signatories check awards/contracts at 11am and 3pm each day.

C&AT status: SUCCESSFUL


STEP 4. Pricing Team

On confirmation from an authorised institutional signatory of acceptance of the award terms, the Pricing Team formally accepts the award from the funder, completes final checks and arranges a handover to finance.

C&AT status: HANDOVER


STEP 5. Finance

Finance set up a research account, using R/<C&AT number>. Collaboration agreements etc may follow later but do not usually delay the set up of the account.

C&AT status: LIVE