Final Library copy

Once all required amendments have been completed and approved by the examiners, all students must submit a final Library copy of their thesis. Students should note that their degree will not be awarded until a Library copy has been provided. 

The nature of the Library copy submission (hard copy or electronic thesis) will vary depending upon when the student initially registered for their degree and whether the student is uploading an edited electronic thesis.  An electronic version of the thesis (eThesis) is required for all students who started their degree after 2008.

Students who commenced their research degree prior to the start of the 2008-09 session are not required to submit an electronic version of their thesis and should therefore provide one hard bound printed copy of their thesis, which should be marked as a Library copy, unless they would prefer to submit an eThesis.

Students are required to submit their eThesis to White Rose eTheses Online (WREO), which is the University‚Äôs repository.  If the eThesis is incomplete, i.e. it has been edited to remove material that cannot be included in the electronic version, for example sensitive material or material that has not been copyright cleared, a hard bound printed copy of the full thesis must also be submitted to Research Services for deposit in the University Library.  Typically etheses are edited to remove content for reasons such as the following:

  • permission has not been obtained for 3rd party copyright material
  • There is a need to maintain commercial confidentiality relating to aspects of the thesis
  • Confidentiality of data needs to be maintained for further research to be undertaken

Access to Thesis form

The Access to Thesis form contains a completed declaration, signed by the student and the supervisor, concerning access to the thesis once it has been uploaded to WREO (or sent to the Library), including details of any required embargo. Students must submit a completed Access to Thesis form to Research Services before their degree can be awarded.  The Access to Thesis must clearly indicate whether any embargo is required.

Open Access

Open Access refers to making publications freely available online, as soon as possible, for anyone to read, download, print, copy and reuse. The University fully endorses the principles of open access and requires all researchers to make their research open access where possible to maximise research impact and to comply with funder policies where applicable.

Students are required to make their theses open access by depositing in the White Rose Etheses Online repository.

Students whose PhD, or other research degree, has been publicly funded by UK Research Councils, by the Wellcome Trust, by the European Union and many others are expected by the funder to make their thesis openly accessible as soon as possible after its successful completion.  For further information on points to consider before making your theses online (including impact on your future publishing plans) please refer to Open Access and PhD theses