Manage your grants in myPublications

Funders are increasingly asking for information about the outcomes of research that they have funded. myPublications enables you to record this information by linking outputs to the grants that funded them.

What grants are imported into myPublications?

  • myPublications is linked to the Costing Tool (the URMS replacement).
  • Data includes the URMS number, grant title, reference number, sponsor, value, and start and end dates.
  • Only grants with a status of HANDOVER, LIVE, or COMPLETED are imported.
  • The data is refreshed each evening.
  • Grants are assigned to both the primary investigator and any co-investigators (termed "secondary investigators" within myPublications).
  • Data is read-only. Any changes will need to be made in the Costing Tool. Contact the Pricing Team to do this.

How do I link outputs to my grants?

When you first add or claim an output, you will be prompted to link it to a grant. However, you can also retrospectively link outputs and grants. See the 'Link items' page for further guidance.

Link items

What should I do if my grant is missing?

If a grant is not listed, it could be for one of several reasons:

  • Your grant is in URMS but not in myPublications: the most likely reason is that you’re not named as an investigator on the grant. One of the other named investigators or an administrator can link you to the grant in myPublications (see below).
  • It is a Sheffield-held grant but is not in the Costing Tool: contact the Pricing Team.
  • The grant was awarded and completed when you were employed by another institution: the grant can be added manually. Click on the +add button in the Grant box on your home page, enter the necessary details, and click Save.

Can I add colleagues to a grant?

It's sometimes necessary to link grants to people not listed in the original Costing Tool application. One of the named investigators, or an administrator, should:

  1. Go to Menu > Manage > Grants.
  2. Click the title of the relevant grant.
  3. Use the Link myPublications users to this grant box in the Links box to add new investigators.

The added person will now see the grant in their own profile and can link outputs and other items to it. Note that this does not feedback through to the Costing Tool.


What about Researchfish?

Many funders require information on the outcomes of their research grants to be submitted via Researchfish. Unfortunately, Researchfish plans to allow access to any third-party systems for the 2019 submission period, and we are currently testing how this can be achieved by using myPublications.