Open Access with myPublications
You can use myPublications to deposit a version of your output in our institutional open access (OA) repository - White Rose Research Online (WRRO).
Administrators can use OA Monitor to manage Open Access compliance.
|Background information and support||Open Access and the REF|
|The Library OA website has background information on open access (Green vs Gold), the requirements of different funders and publishers, including embargo periods and copyright restrictions, and details on how to access funding available to pay Article Processing Charges.||To be eligible for REF2021, all journal articles and conference papers (with an ISSN) accepted for publication after 1 April 2016 must be deposited in an eligible OA repository within 3 months of first online publication. Further information, including FAQs, are available on the REF OA Policy website.|
|Library OA website||REF OA Policy website|
|How do I deposit a manuscript into the repository?||
When you first add or claim an output, you will be prompted to deposit a manuscript. However, you can also retrospectively deposit manuscripts for existing output records:
What happens next?
The Library Open Access Team checks everything before publishing the manuscript on WRRO. They will:
There may be a short delay in making the paper live while these checks are undertaken. They will contact you if they require further information.
|How do I check the open access status of my outputs?||
You can quickly check the deposit status of any of your outputs.
|How do I flag a Gold open access output?||
Gold OA is when the journal provides immediate free access to the output on their website. This usually requires the payment of an Article Processing Charge (APC) to the publisher. More information is available on the Library website.
Capturing data on Gold OA is useful for reporting and financial planning purposes. Unfortunately, Gold OA is not included in any of the metadata provided by the online data sources such as Scopus and Web of Science. Therefore, it must be added manually. Staff in the Library and Research Services add this data to records when available, but it is not possible to check each record.
Researchers can quickly add Gold OA data to their output records:
What version of the manuscript should be deposited?
The version that should be deposited is the Author Accepted Manuscript, i.e. the version that has:
Most publishers will allow the AAM to be deposited into an institutional repository, subject to an embargo period. The final PDF that appears on the publisher's website can't usually be deposited unless an article processing charge (APC) has been paid for Gold open access.
For assistance please email OAEnquiries@sheffield.ac.uk.