myPublications updates

This page details relevant improvements to myPublications implemented during software upgrades.


myPublications was updated to version 5.6 on 13 March 2018 and includes many improvements.

  • Repository Tools 2: this upgrade has added important new infrastructure to enable us to begin testing an entirely new integration with our White Rose Research Online open access repository. This will eventually streamline workflows and improve the visibility of open access information within myPublications. We anticipate that it will come online towards the end of the year.
  • Assessment Module: this upgrade has introduced many improvements to the Assessment Module, which is used for the REF Stocktakes and will be the core system for our REF2021 preparations. One of the most visible changes is a new Admin area for departmental REF Coordinators. 
  • OA Monitor: there have been many incremental improvements to the OA Monitor tool used by departmental administrators and Library staff to monitor Open Access compliance:
    • Outputs from former staff are now included in OA Monitor to enable us to monitor compliance of possible REF outputs. 
    • Outputs that are not REF returnable (such as editorials) can be easily removed from the policy. Simply click 'exclude from policy' on the record in OA Monitor. 
    • A new reports page allows administrators details of outputs that fall within the OA policy and information about deposits or compliance.  
  • Open Access: users are now clearly shown whether an output falls within the REF OA policy. 
  • Impact Module: administrators of impact records will now only be able to see those for their own departments, or those which they have been given specific access. 
  • Lots of bug fixes, data improvements and general performance upgrades. 


myPublications was updated to version 5.6 on 15 August 2017 and includes a major enhancement to the core output search functionality.

  • ID-based searches: myPublications searches leading online data sources (such as Scopus, Web of Science and PubMed) to gather and continuously update output information. Together these databases contain millions of outputs, in over 30,000 titles from over 5,000 publishers, and authored by hundreds of thousands of researchers around the globe. myPublications has traditionally used a user's name and institutional affiliation(s) to search these databases and return anything that it thinks may be a match. Depending on the commonality of the name this can be imprecise and therefore they need to confirm the results. It will often find records that are not their, or miss others. The increased adoption of author IDs for and by researchers has allowed us to introduce an innovative way to automate the claiming of both past and future publications. myPublications now scans the online data for a range of IDs (including ORCID, Scopus Author ID, Researcher ID and even email address) and automatically adds outputs that match a user's ID.

More information

  • Open Access: we received feedback that some researchers were navigating away before completing their deposit. The deposit page interface has been changed to more clearly outline all of the steps needed to complete a deposit. The speed of the file upload mechanism has also been improved. Embargo end-dates for items live in the repository are now displayed alongside the file version information on the full text tab for each outputs.
  • OA Monitor: when a record progresses from non-compliant to compliant in OA Monitor, a new 'Compliant' flag is displayed. Previously when a record became compliant the 'Non-compliant' flag just disappeared.
  • Minor fixes: the restriction on the manual merge of duplicates from the same online data source has been removed. We fixed an issue with Basic Reports, whereby the CSV file would occasionally contain data in incorrect columns.