View and modify your outputs

How do I view my outputs list?

The Publications box on your home page summarises your outputs by type, highlights any pending publications, and displays your summary metrics.

Summary view

Go to Menu > Manage > Publications

Outputs are collated into three sections:

  • Mine: outputs that have either been approved by you or automatically added.
  • Pending: outputs yet to be accepted or declined by you.
  • Not mine: outputs that you have declined.

Sort your outputs using the options at the top, or filter using the options on the right.

Each output has its own record, headed by its title. There are two view options: Detailed view shows the full record, whereas Compact view provides a summary. The full record shows:

  • Summary tab: key information such as bibliographic details and citations and altmetrics.
  • Sheffield users: other Sheffield authors that have also claimed the output.
  • History: a complete history of changes to the record.
  • Data sources: see the various online data sources in which the output has been found.
  • Full-text: check the output status or begin the deposit process.
  • Links: link the output to other elements, such as grants and impact.

Outputs list

How do I make changes to an output?

To add to or change a record, simply click on the title of the output, then choose Add manual record or Edit record within the Data sources section.

Modify a record

If an output has been incorrectly classified (e.g. as a journal article rather than a conference paper) then simply click on the current classification (e.g. Journal article) and select the correct type from the drop-down list.

How do I merge duplicate outputs?

It is common for an output to be found in more than one online database (e.g. in Scopus and Web of Science). myPublications analyses the metadata to automatically join them into a single record. See the data sources in which an output has been found under the data sources tab. Sometimes slight differences in metadata between databases causes myPublications to create a new output record for each data source, rather than joining them. These duplicate records must be joined manually.

  1. Click on the workspace icon in each duplicate record.
  2. Click on the workspace icon in the very top menu of your screen.
  3. Select the two outputs to be merged by checking the boxes next to their title and click Join.

Please do not merge outputs if both have a live open access file, since this can cause the file to be deleted from the repository. Contact OAEnquiries@sheffield.ac.uk for support.

Merge outputs

Merge outputs

Two outputs have been joined together by mistake

Sometimes the similarity of different outputs causes myPublications to think they are the same, e.g. a conference paper and a journal paper with the same title. In these cases, the single record will need to be manually split into separate records.

  1. Find the output in your list and ensure that you are in Detailed view (see above).
  2. In the Data sources tab click the split icon next to the data source name.

Split output records

FAQs

How do I delete an output?

You can move an output into your Not mine list by clicking the red cross icon on the record.

What does favouriting an output do?

Favourite an output by clicking the heart icon on the record. These outputs will be displayed prominently on your staff profile web page (if linked to myPublications).

What does hiding an output do?

Hide an output by clicking the hide icon on the record. These outputs will not be displayed on your staff profile web page (if linked to myPublications).

How do I change the type of an outputs that has been classified incorrectly (e.g. as a journal article rather than a conference paper)?

Change the output type by clicking on the current classification (e.g. Journal article) and select the correct type from the drop-down list.

Can I change how my outputs are displayed in reports and on my website?

Yes. The online data sources often vary in their use of capitalisation or abbreviated journal names. If your output has been found in more than one data source then:

  1. Find the output in your list and ensure that you are in Detailed view.
  2. In the Data sources tab click the star next to your preferred data source. This version will then be used in any reports and on your website.

If there is only one data source, then create a manual record.