Researchfish FAQs

The most common FAQ are available on the Researchfish support site. Some additional questions are:

What should I do if I don't have any outcomes to report?

Where there are no new outcomes to submit, you can indicate this by adding 'not applicable this year' as an answer to the mandatory questions. Remember, you must still click the SUBMIT button within the submission period.

You also have the opportunity to discuss with UK Research Councils when they feel that no further outcomes will arise from an award and request that the award is 'closed' in Researchfish. If you think this is the case, you should contact

Do I have to do all this myself?

You can give Co-Investigators access to specific grants by using the Research Team button on the right of your portfolio. They can then add outcomes to that grant. Likewise, you can add a delegate using the appropriate buttons on the bottom of your home screen. Delegates can access all your grants (whereas Co-Investigators only have access to specific grants). Only the PI can submit the outcomes to the funder.

What is Gateway to Research?

UK Research Councils wants to exploit the outcomes data information fully and share with others, in order to convey the quality and impact of the UK research base. The information that you provide in Researchfish is made publicly available on Gateway to Research. Do not submit information that is sensitive, confidential or unsuitable for release into the public domain.

Is it mandatory that I submit outcomes for my grant and do sanctions apply?

Yes. It is a now a condition of receiving funding from Research Councils UK and some other funders that the Principal Investigator (PI) completes Researchfish with an annual update of information relating to research outcomes.

If the required annual update for an award is not submitted on time, the funder may apply sanctions such as withholding payments for current awards or preventing researchers from applying (either as a PI or as a Co-I) for further awards from any Research Council. Since 2014, a harmonised cross-Council Sanctions Policy has applied to all UK Research Council-funded award holders. Some funders have sanctions which apply at the institutional level (e.g. grant payments are withheld).

Do I need to submit outcomes for a grant that ended several years ago?

For UK Research Councils, PIs are asked to provide updates annually during the period of the awards and usually for five years after their awards have finished. Other funders may have different policies.

How do I link my outcomes to a grant?

You need to link each outcome to the relevant award(s) using the attribute functionality. Access a relevant outcome within your Portfolio, then attribute it to the award(s) which gave rise to it by clicking on the small cross icon and 'dragging and dropping' it on the relevant award number under 'My Awards'. The number to the left of the outcome shows how many awards it has been attributed to.

Why does myPublications not directly complete Researchfish for me?

Researchfish is a closed system and does not permit institutions to bulk import information. UK Research Councils are currently running a pilot with selected institutions, and we hope this to be an option in the future.

What are Response Codes?

Response codes are used by RCUK and other funders to define the status of each award. The RCUK definitions are show below for PIs.

[1] A submission is required by the end of the Submission Period. Non-submission will trigger the Sanctions Policy.

[2] No submission is expected this year. The Principal Investigator has been granted a one year exemption, usually because of long term sickness or parental leave.

[3] No further submissions are expected against this award, which is excluded from the Submission Period. This response code is normally used when the award holder is known to be no longer active in research or where it is certain no further outcomes will be expected from an award.

[4] The award holder is required to make a submission by the end of the Submission Period but is no longer at the University. The award will not contribute to the University’s compliance statistics but non-submission will trigger the Sanctions Policy for the individual.

[5] The Principal Investigator (PI) is no longer expected to make a submission, but may do so if they wish to add new outcomes.

PIs with a mixture of awards with response codes 1 and 5 or 4 and 5, will be informed when the Submission Period has opened and will receive reminders to encourage timely submission of research outcomes to help them avoid sanctions. PIs with only response code 5 awards will be informed that the Submission Period has begun and that they may add outcomes to their awards if they wish.

[1] A submission is required by the end of the Submission Period.

[2] No submission will be asked for this year as the Student has been granted a one-year exemption.

[3] No further submissions are expected against this Studentship which is excluded from the Submission Period.

[4] Student will be asked to make a submission by the end of the Submission Period but their funding end-date has now passed (falls on or before 5 February 2017).

[5] Student will be asked if they wish to make a submission by the end of the Submission Period (funding finished a significant period of time ago, typically more than 5 years)

How will I be contacted?

Emails from RCUK and/or Researchfish will be sent to the email address for each PI that is held by the funder; for RCUK awards this is the email address listed in Je-S. All communications from funders are with the PI directly. PIs can nominate delegates to help them complete information on their grants but the PI is responsible for the final submission on the system.

What should I do if I am no longer at the University or am on a period of extended leave?

The University has a responsibility to confirm annually with the Research Councils which grants are expected to complete an annual outcomes submission and for ensuring compliance of grant holders at their organisation. If there are reasons why this is not possible or appropriate, the University can flag an award accordingly. Please contact Research Services Information and Quality team if you think this applies to you.

What should I do if I can't see one of my awards?

Awards are added to Researchfish when funders supply them with the required information. Depending how frequently this occurs, a new award may not appear immediately. Alternatively, an award may be listed against a different individual (e.g. a previous PI).

If you have issues with Researchfish, please contact

If you have queries related to an RCUK award, please contact

For other awards, please contact your funder.

What information do I need to provide?

In addition to publications, RCUK is interested in the full range of outcome types including, for example, the development of products (medical, technical and artistic), influences on policy setting and any impact arising from research. For a full list of all the outcome types please log-in to Researchfish to see the Common Question Set.

What happens to my data?

RCUK wants to exploit the research outcomes data information fully and share with others so as to convey the quality and impact of the UK research base. Outcomes information from Researchfish is published via the RCUK Gateway to Research. Funders also provide summary reports, some of which can be seen here.