Authorised signatories

An authorised signature is required on all grant applications and contracts to ensure that the University:

  • recovers all direct costs and maximises indirect costs
  • meets sponsor requirements
  • complies with internal and external policy and regulations
  • protects and maximises its intellectual property rights
  • does not accept unduly onerous contractual obligations
  • protects the rights of its researchers and other staff including the right to publish

All contracts are made with the legal entity, the University of Sheffield, and only the Director of Finance may authorise particular staff to sign legally binding documents on its behalf.

The following members of staff in the Research Services are authorised to sign research grant applications, awards and contracts for, and on behalf of, the University of Sheffield. Please note that the University requires up to three days working notice to check and review grant applications. To arrange signature please follow the appropriate procedure for the document you wish to be signed:

The University of Sheffield reserves the right to declare null and void any research application, grant or contract supposedly signed on its behalf by any person other than those shown below:

Applications and awards from public funding sources (such as Research Councils, Wellcome Trust, NIHR, Government departments) using funder terms and conditions.

Heads of Faculty Research Support

Challenge-Driven Support Manager

Grant Support Manager

Agreements underpinning academic – academic collaborations

Assistant Directors of Research Services

Head of Impact and IP

Agreements based on University of Sheffield standard or agreed terms

Director of Research Services

Director of Regional Engagement and Partnerships

Applications, awards and agreements from public funding sources where substantial amendments have been made to standard terms or agreements

Applications, awards and agreements from non-public third parties (such as commercial companies)

Those identified as low or medium risk according to agreed procedure in Research Services (i.e. low or medium risk of reputational or other damage to the University)

Assistant Directors of Research Services

Head of Impact and IP

Director of Regional Engagement and Partnerships

Those identified as high risk according to agreed procedure in Research Services (i.e. high risk of reputational or other damage to the University)

Director of Research Services

In their absence, Authorised Financial Officer

Power of attorney (limited to a specific point relating to a research or innovation agreement), patent assignments, licenses and other commercial instruments

Assistant Directors of Research Services

Head of Impact and IP

Director of Research Services

Director of Regional Engagement and Partnerships

In their absence, Authorised Financial Officer

Horizon 2020 applications and agreements

Assistant Directors of Research Services