Information for supervisors of PGR students
The relationship between a student and their supervisory team is a critical one. This page signposts information and guidance for supervisors and departments.
Code of Practice for Research Degree Programmes
The Code of Practice for Research Degree Programmes contains a wide range of information required by PGR students, supervisors and departments from the point of registration on to a higher degree by research, to the point of award.
- Registration and fees
- Change of status and time limits
- Supervision (including the responsibilities of the student, supervisor and department)
- Academic progress
- Work outside the degree and holiday entitlement
- Thesis preparation, submission and examination
Useful Sources of Information
- Personal & Pastoral Support for Doctoral Research Students: Information for Departments & Personal Tutors
- Checklist for use as a guide in recruiting doctoral research students
- Effective Supervision of International Students
- General Information on CASE for (Academic and Professional Services)
- Supervision eligibility for postgraduate research degrees (NEW)
- Guidance for supervisors of doctoral students from KAU and other remote locations
- Guidance on Turnitin Reports
- Plagiarism Policy Guidance
- Supervision – Lessons learnt from a Centre for Doctoral Training
- Tips and Techniques to Support Timely Submission
- Turnitin Supervisors Guidance
Doctoral Development Programme (DDP)
The Doctoral Development Programme (DDP) is a flexible, ongoing training plan that is a compulsory part of every research degree and can be tailored to a student's individual needs. It helps them progress through their research studies by identifying the skills and experience that they already have, and then providing opportunities to enhance these skills and to acquire new ones. This training may be provided through attending modules offered within departments or elsewhere in the University.
The DDP is not only about formal courses and classes however. Developmental is also about gaining different forms of experience, such as participating in research events, networking, or focusing on particular aspects of presentation and study skills. At the end of their studies, students should have acquired transferable skills that will not only make them a successful researcher but also extend your options for employment more broadly.
As a supervisor, it is your responsibility to help your students decide what research training is most appropriate, both at the start of their degree and as they progress, using tools such as the Training Needs Analysis Form (TNA) and Development Plan.
Considering research ethics and integrity issues
Supervisors have the privilege and responsibility of guiding PGR students, and an essential part of this is setting clear expectations in terms of professionalism, integrity and good research practice. This can include: having discussions with students about key principles like accuracy, honesty and openness; discussing key issues such as how to obtain ethics approval, or about what constitutes authorship of a paper; and encouraging students to have regular, open discussions about research ideas, or the accuracy/reliability of data and results.
The Research Ethics and Integrity pages provide details of the University's expectations in these areas, and a range of supporting guidance including an online self-assessment quiz to help supervisors refresh their understanding of professional standards of research integrity.
Essential and desirable practices in the management of PGR students
Diversity, innovation and different disciplinary practices within PGR provision are viewed as a strength of the University. However, at the same time, the University seeks to ensure that minimum 'essential' practices are universally applied, whilst promoting the adoption of 'desirable' practices. These essential and desirable practices were agreed as an outcome of in-depth conversations with all departments on the subject of PGR provision. They are also integrated into the Code of Practice for Research Degrees.
Procedures for investigating plagiarism
It is fundamentally important that students are assessed fairly, and on equal terms with each other for the same award. Any attempt to use unfair means to gain advantage over another student in the completion of an assessment, or to assist someone else to gain an unfair advantage, is seen as cheating. This undermines the standards of the University's awards and disadvantages those students who have attempted to complete assessments honestly and fairly.
Procedures for dealing with unsatisfactory progress
If a supervisor has concerns as to the academic progress of a student that the department has not been able to satisfactorily resolve there are formal processes and regulations that enable the University to formally review the student’s unsatisfactory progress on grounds specified in the General Regulations as to Progress of Students. This process is primarily to determine whether the student should be allowed to continue with their programme of research and if so, under what conditions.
Personal and pastoral support for PGR students
What arrangements should your department have in place to provide personal and pastoral support for your PGR students? The role of personal tutor is pivotal to supporting and guiding students towards becoming independent researchers and reaching their full potential. Guidance and support is available to supervisors.
Supervisor Search Tool - Allowing staff to update/add a new profile.
The Supervisor Search Tool enables prospective PhD students to find supervisors based upon their research interests and is available on the main Prospective Postgraduate website. All academic staff have a profile, and staff can edit their profiles to improve the reliability of the search results.
The supervisors forum is an online community for the sharing of good practice by and between supervisors.
Who to contact?
Research Services provides support for supervisors of postgraduate research students on the following areas:
- Postgraduate research student progression, examination and award
- Doctoral Development Programme
- Development and approval of new higher degree programme proposals, including collaborative provision
- Co-ordination and administration of scholarship schemes (University and Research Council)
- Supporting the professional development of researchers and supervisors
A number of other professional service departments provide services and support for PGR students:
- Admissions Service
- International Student Support for advice on immigration and the Visa Extension Scheme; support with transition; and for social events and activities.
- Careers Service for specialist support with making a successful transition from your research degree to the next stage of your career.
- Library for support with publishing, Open Access, research data management and copyright.
- English Language Teaching Centre for English language courses and services.
- Development, Alumni Relations and Events for questions regarding graduation.