Timetable for Receipt of Unsatisfactory Progress Reports

With effect from the 2017/18 academic year, and in order to cope with increased demand for the service, the Student Engagement and Progress team implemented a timetable of meetings for considering unsatisfactory progress cases referred from departments which require a student to meet with a Faculty Officer. The timetable enables us to prepare for Faculty Officer meetings and peak periods, and will provide academic departments with clear guidelines as to when cases should be referred.

Timetable for all Faculties except the Faculty of Medicine, Dentistry and Health
Period: Reports to SEP team by: Meetings to take place between:
Cases received over Summer vacation 15 September 2017 2 - 13 October 2017*
Semester 1 17 November 2017 4 - 15 December 2017*
Semester 2 23 March 2018 16 April - 4 May 2018**

*1 x half day per Faculty over this period
**2 x half days per Faculty over this period

Timetable for the Faculty of Medicine, Dentistry and Health
Period: Dates: Interviews to take place between:
Phase 2b Results release: 16 November 2017 4 - 15 December 2017***
Phase 2b Resits: 15 December 2017 15 - 19 January 2018*
Phase 2a Results release: 18 May 2018 28 May - 8 June 2018***
MBChB Phase 1 Results release: 8 June 2018

25 - 29 June 2018*

2- 6 July 2018**

MBChB Phase 2a Resits: 11 & 12 June 2018 9 - 13 July 2018*
MBChB Phase 1 Resits: 9, 10 & 11 July 2018 30 July - 3 August 2018*

*1 x half day over this period
**2 x half days over this period
***3 x half days over this period

If there are urgent cases which fall outside these dates, cases can be referred on an individual basis and it would be helpful to discuss this with a member of the SEP Team in advance of sending the report. In addition, if you are unable to meet these deadlines but wish to submit a report please let us know. Please be aware that it is not usual practice to meet with students during examination periods or vacations. It would therefore be helpful to receive cases early enough, giving the Faculty enough time to deal with the cases appropriately.

Unsatisfactory Progress Reports that require a student to be sent a letter only (i.e. a warning letter) will be accepted throughout the academic session but please be aware that we would not normally write to students in the two weeks before or during an examination period, or, in the case of undergraduate students, over the Summer vacation period.

Please use the latest version of the Unsatisfactory Progress Report form which can be downloaded from the Progress of Students web pages: https://www.sheffield.ac.uk/sas/progress

Unsatisfactory Progress Reports and any queries should be emailed to the SEP Team: sas.engagement.progress@sheffield.ac.uk