How can I access it?

Access Your Official HEAR

Your official HEAR will be issued to you via a secure online system called ShARe (Sheffield Authorised Records).


You will be issued with official 'snapshots' of your HEAR-so-far, to allow you to share achievements that have already been verified, as you begin to apply for internships, jobs, or further study. Your HEAR will be updated 3 times each year:

  • March (the week after the Autumn results release date)
  • Graduation week (mid-July, following Spring results release)
  • Week before Intro Week (mid-September, following resit results release)

As soon as a document has been issued/updated, a notification email will be sent to your University of Sheffield email address from


  • When your HEAR is updated in ShARe, it will replace the previous version. If you have shared the previous version with others, you will need to re-share the new version.

At the end of your course, during Graduation week, your HEAR will be finalised in the ShARe system. This will give you official confirmation of your full set of university results and achievements.

You will continue to have access to ShARe after you have left the University. If you leave before you complete your course, you will still have access to your latest HEAR snapshot.

Preview your HEAR in MUSE

You can view a live preview of what's in your HEAR so far via MUSE:

  • Click on My services -> View all services -> HEAR
  • Extra-curricular activities will be added to your HEAR once you have completed the criteria for gaining HEAR recognition. HEAR criteria for each activity are published in our online database. Your activity organiser will update your HEAR, so talk to him/her to find out exactly when this will happen.
    HEAR Activities Database

Use the MUSE view of your HEAR to:

  • help you review your progress, and plan what you want to achieve by the end of your course, e.g. with your personal tutor or a Careers employability adviser;
  • decide which extra-curricular activities in Section 6.1 you would like to be published;
  • report any issues with your HEAR.

This will help you make the most of the academic and extra-curricular opportunities available to you at university.

Image showing Internal HEAR (available via MUSE)

Please note that the HEAR is only applicable to undergraduates who are studying for a defined qualification at the University of Sheffield. Incoming Study Abroad and Erasmus students will not therefore receive a HEAR. However, Study Abroad and Erasmus students will be able to access their results online in the same way as all other undergraduate students, and will also, at the end of their studies, be issued with an electronic Transcript via the ShARe system, providing them with official confirmation and evidence of their results.

ShARe transcript information for Visiting Erasmus/Study Abroad students