What does it look like?


Your official HEAR will be issued to you as a PDF file, via a secure online system that you will be able to access both before and after graduation. The two exemplars on the right illustrate what a complete HEAR might look like. Both conform to the national HEAR template, which is based on the structure of the Diploma Supplement (and is accepted as an official variant). The Diploma Supplement is already used across Europe, and helps institutions understand the different type of higher education systems and qualifications that exist.

You can also see what's in your HEAR so far internally, via MUSE. Click on:

My services -> View all services -> HEAR

If you click on the 'Printable version' button you can generate a PDF to preview what your official HEAR will look like. Official HEARs will be issued to you via the ShARe ('Sheffield Authorised Records') system. Find out more on the How can I access it? page.

Image of Internal HEAR (accesible via My Services on MUSE)

Overview of information contained in the HEAR (section numbers mirror the Diploma Supplement)

Section 1:
Information identifying the holder of the qualification


Basic student details, e.g. name and student ID

Section 2:
Information identifying the qualification

Qualification title and subject, awarding institution(s)

Section 3:
Information on the level of the qualification


Level of study, duration, entry requirements
Section 4:
Information on the contents and results gained

Programme description/requirements, academic transcript*
Section 5:
Information on the function of the qualification

Access to further study, professional status
Section 6:
Additional information
Verifiable extra-curricular activities, awards and prizes. Find out what can be recorded in this section on the Verifiable Activities Search page.

Section 7:
Certification of the HEAR


Date of issue, signature of Registrar, University 'stamp'
Section 8:
Information on the national higher education system

Description of higher education in England, Wales and Northern Ireland, diagram of higher education levels

* Some additional information is likely to be included here, e.g. titles of projects/dissertations and details about placements/study outside the University.