Visa Extension Scheme

What is the Visa Extension Scheme?

A trained immigration adviser from the International Student Support Team can check your visa application form and supporting documents.  We will also post your supporting documents to the Home Office if you are using the standard or priority application services.

What do I need to do if I want to use the Visa Extension Scheme?

You can book an appointment in person by visiting level 6 in the Students' Union or contact International Student Support via email  or phone 0114 222 9679 and ask them to make a VES appointment for you.  Please ensure you mention if any dependants will be included with your application.

New students - You will need your CAS to be issued before booking an appointment.

Continuing Students (who commenced their course more than 6 months ago) - You will be invited to book an appointment at the time your CAS is authorised after your financial documents have been checked.

What do I need to do before my Visa Extension Scheme appointment?


Decide which application service you want to use. Please note that if you wish to use the priority service you must have submitted the request form to UKVI and received the code from them before attending your appointment. The application must be paid for online within 24 hours of receiving the permission code from UKVI

Apply for ATAS (if you need it). If your course requires ATAS (your CAS will state whether or not it does), you should complete the ATAS clearance application at least 4 weeks (20 working days) before your appointment. The FCO have advised that at busy times the estimated turnaround times can be more than 6 weeks (30 working days), so apply more than 6 weeks before the appointment if possible. If you have applied for ATAS clearance and more than 30 working days has passed since you submitted the application, or since you provided further information requested by ATAS after submitting your application – please contact the International Student Support Team for help.

• Complete the Tier 4 application form. Once you complete the document checklist, select “Return to this application later” and then “E-mail this link”. You then need to open this link at your appointment for the adviser to check your answers. Do not go to the IHS (immigration health charge) page. If you do, your answers will be locked and we will not be able to make any changes if necessary and you might have to complete a new application.

Gather all your required supporting documents. Please see the document checklist (under "Downloads" at the right hand side of the page) for information which documents you must bring to your appointment. If we are unable to submit your application to the Home Office during this appointment because of missing document(s), we cannot guarantee that we will be able to offer you a further appointment, and you may be required to self-submit your application.

• Attend the appointment on time. You must arrive 10 minutes before your appointment and report to the Student Support and Guidance office reception, level 6, Students’ Union building. If you cannot attend your VES appointment you must cancel 48 hours beforehand

• Ensure you have sufficient funds in your bank account to pay for the application fee and for the Immigration Health Surcharge.

What will happen at my Visa Extension Scheme appointment?

  • You will need to access the link that UKVI e-mail to you when you save your online application form
  • Once your on-line Tier 4 form has been checked by an adviser, you can submit your application so bring your debit or credit card
  • Once payment has gone through, your application will be saved as a PDF
  • Your adviser will print the PDF coversheet for your application form to send with your supporting documents
  • Your supporting documents will be checked

Do I need to bring my dependants to the VES appointment if they are included in the application?

No this is not necessary.

What if it is just a dependant only application (not applying at the same time as the Tier 4 student)?

- You can still use the Visa Extension Scheme. We still check applications for children born in the UK, those switching from another immigration category to a dependant of a Tier 4 student and children switching from being the dependant of one parent to the dependant of their other parent.  Please ensure babies/children have a passport or temporary travel document.

- Please see the Document Checklist For Dependant Only Applications in the downloads section at the right had side of the screen for help preparing the application form and supporting documents for the appointment.

What happens after my Visa Extension Scheme appointment?

  • Your adviser will put all your documents along with your passport in an envelope ready to post to UKVI if you are using the standard or priority services. .
  • The International Student Support will post your visa application to the UKVI using Special Delivery.
  • UKVI will send your Biometric Enrolment letter to the correspondence address that you give on the visa application form.
  • You must follow the instructions and have your biometrics taken.
  • Once your biometrics have been taken then your application will join a long queue to be processed. We cannot estimate how long it will take but on average, the whole process can take between 8 - 12 weeks
  • You may be asked to attend a Credibility Interview whilst your application is under consideration.
  • We will contact you once we have received your Biometric Residence Permit along with your supporting documents, and will provide instructions about collecting them from our office.
  • Please note - if you are using the premium service your adviser will return your documents to you to take to your appointment at UKVI and there will be no biometric letter issued

What if I want to send my visa application to UK Visas & Immigration myself?

You may choose to post your visa application to UKVI without having it checked by an immigration adviser. Please see here for more information that will help you submit your application.