Students Going Abroad

This page provides information for students wishing to partake in the Study Abroad or Erasmus+ programme and tips for staying safe abroad and adapting to a new culture.

Students oing Abroad

Study Abroad and Erasmus+

Where you are an undergraduate student, our Study Abroad programme allows you to spend part of your degree at a University in another country.

Alternatively, our Erasmus+ programme allows you to study, work or teach in another European country for 2-12 months as part of your degree.

How to Apply

Where you wish to apply for the Study Abroad programme, you must apply through the Global Opportunities and Exchanges (GOE) team who will nominate you to the partner University.

Where you wish to be put forward for a place at one of your department’s Erasmus+ partner Universities, you must register your interest with your departmental Erasmus+ tutor.

You must submit your choices by:

  • 1st December (Autumn semester placements); or
  • from July onwards (Spring semester placements)

You must then submit your application to your host University between:

  • February-June (Autumn semester placements); or
  • September-December (Spring semester placements)

Before you Go Abroad

Once you have been accepted onto your chosen Study Abroad/Erasmus+ programme, there are a number of pre-departure actions you must take.

Step 1: Attend pre-departure meetings

You will be required to attend pre-departure meetings organised by the GOE team or your academic department.

Step 2: Apply for student loan

Your academic department will send your period abroad details to the Student Administration Service who will then inform the Student Loans Company of your period abroad arrangements.

Where you are eligible, apply for your student loan through Student Finance, clearly outlining your period abroad arrangements. You should apply in:

  • March (Autumn semester placements); or
  • between September-November (Spring semester placements)

You can take any documents that require a signature to SSiD for singing.

Visit SSiD
    Step 3: Start Erasmus+ paperwork

Where you are eligible for an Erasmus+ grant, start to complete the Erasmus+ paperwork in:

  • May (Autumn semester placements); or
  • November (Spring semester placements)

Step 4: Register with the University of Sheffield

You must complete your online registration in mid-July with the University of Sheffield even though you will be studying abroad. Choose the period abroad option through the online module choice.

You will be informed how to do this after your exam results are released.

When You Arrive

Once you arrive at your host University, you will need to complete the following tasks.

Step 1: Register with host University

Where you are on a University exchange, you must complete their registration process once you arrive.

Please update your contact details in MUSE so we can contact you in case of an emergency.

Step 2: Complete Erasmus+ paperwork

Complete the next stages of the Erasmus+ paperwork (if applicable).

Step 3: Complete University assessments/exams

Complete any assessments as instructed by your academic department/host University.

Your academic transcript outlining your semester grades will be sent to us and added to your record.

Step 4: Travel back to Sheffield

Once you have successfully completed your time abroad, you should continue to the next stage of your studies in Sheffield.

Step 5: Apply for travel grant

You may be eligible to apply for a travel grant via Student Finance.

You must provide all of your travel receipts.

Staying Safe Abroad

  • Remember to check your Sheffield and host University email regularly.
  • Read the official travel advice about the country you are travelling to via the page below.
  • Familiarise yourself with the support services at your host University and their contact details.
  • Make a note of the contact details of the British Embassy/High Commission/Consulate where you are.

To ensure you do not encounter any problems when travelling, we advise you carry the following in your hand luggage:

  • Evidence of return travel plans.
  • Evidence of home address and University registration.
  • All documentation relating to your host University/organisation.

Where you require any assistance during your time abroad, we are still here to offer you support and guidance. Please contact us on the email below:

Adapting to the Culture

Before travelling abroad, it may be useful to attend the cultural awareness training organised by the Global Opportunities and Exchanges team.

Contact Global Opportunities and Exchanges

You can also speak to our student ambassadors who have previously studied abroad.

The following information provides some information and advice on adapting to different cultures for specific student communities.

Faith Community

Before travelling abroad, you should consider whether:

  • the social view of your faith group is different abroad
  • you can dress according to religious custom as you do in the UK

The page below offers information about the University Multifaith Chaplaincy.

LGBT+ Community

Before travelling abroad you should consider whether the social and legal situation is different.

For information regarding LGBT rights around the world, visit the page below.

For information about the legal, political and social situation in Europe, please visit the page below.

Autism Spectrum Disorders (ASD)

Before travelling abroad you should:

  • talk to your disability advisor about your plans
  • consider whether your host University has experience of students with ASD
  • consider whether you can contact your Sheffield advisers while you’re on a University placement
  • collate all documentation on diagnosis and support to help explain and negotiate exam times etc. to your host University
Physical Disabilities

Before travelling abroad you should:

  • talk to your disability advisor about your plans
  • think about whether you require funding for any specialist equipment or support
  • collate all documentation on diagnosis and support to help explain and negotiate exam times etc. to your host University

You may be eligible for extra Erasmus+ funding, please contact Global Opportunities and Exchanges for more information.

Contact Global Opportunities and Exchanges

For further guidance on foreign travel for people who are disabled, please visit the government page below.

Mental Health Difficulties

Before travelling abroad you should:

  • talk to your GP/psychiatric support counsellor and mental health advisor about your travel plans
  • consider whether you will have access to talking therapies, such as counselling or your current support in Sheffield
  • consider whether your medication is available, how much it will cost, how much you can take with you and whether it is legal to use abroad

The page below provides contact details for Samaritans and other organisations around the world.

You can also join Big White Wall, an online community for mental health support. This resource is available by referral, please contact your doctor, counsellor or the University on the email below for more information.

Physical Health Difficulties

Before travelling abroad you should:

  • talk to your GP/specialist and disability advisor about your travel plans
  • consider whether your medication is available, how much it will cost, how much you can take with you and whether it is legal to use abroad
Gender Issues

Before travelling abroad you should consider the social environment and whether you need to dress differently in certain situations.

You can speak to one of our student ambassadors who have travelled to the country before.

Political Issues

Before travelling abroad you should consider the political situation of your new area (e.g. terrorism, extremism).

Financial Problems

Before travelling abroad you should:

  • consider whether your basic cost of living will be higher
  • consider whether you are able to work there/if there is work available

Where you are a study abroad student, please visit the page below for financial information and funding opportunities.

Where you are an Erasmus+ student, please visit the page below for financial information.

For financial support whilst you are overseas on a University placement, please email the financial support team.