UCards

Information about your student UCard and how to request an extension or a replacement if it's damaged, lost or stolen.

ucards

Covid-19 update

If you are a current student who has been advised to return to Sheffield to attend:

  • in person teaching
  • laboratory sessions
  • practical study
  • examinations

It is important that you check that your UCard has not expired to reduce any complications accessing University facilities when you return to campus.

If you have lost your UCard or require an extension, please follow the instructions below on how to request a new card.

Please ensure that you request your UCard replacement/extension before returning to Sheffield, as replacement UCards can take between 5-7 working days to be posted.

About

Your UCard allows you to:

  • access and borrow from the library
  • obtain discounted prices at Sport Sheffield
  • prove your identity for all University services and exams
  • access the Students' Union building and become a member
  • use the photocopying and printing services for a small charge
  • access other buildings (please contact the Estates department)

Getting your UCard

New students registering between September 2020 - August 2021

Once you've completed your registration online and uploaded a photograph, please contact the Student Administration Service for further information about your UCard.

Contact the Student Administration Service

Eligibility

Please visit the page below to determine whether your registration status makes you eligible for a UCard.

Exams

You must bring your UCard with you to every exam and it must be visible on your desk throughout the duration.

You must not:

  • lend your UCard to someone else
  • use a UCard that doesn't belong to you

Please refer to the information on UCard misuse. 

Replacements 

If you have lost or damaged your blue UCard, you can order a replacement for £7 (including postage & packaging) using the link below:

Request replacement UCard online

If you find your UCard after ordering a replacement please contact SSiD online as soon as possible. 

If your UCard is not blue, please contact IT Services on the email below.

it-servicedesk@sheffield.ac.uk

Students returning to campus: Please ensure that you request your UCard replacement before returning to Sheffield as replacement UCards can take between 5-7 working days to be posted.

Expiry and extension

The expiry date on your UCard is your course end date.

If your course end date changes, we can update your UCard remotely for free. You will then continue to have access to online resources. 

Please contact SSiD online to arrange your UCard extension, notifying us of your address, and we will post your card to you. 

Students returning to campus: Please ensure that you request your UCard replacement before returning to Sheffield as replacement UCards can take between 5-7 working days to be posted.

Email SSiD

You can still access some University services and benefits as an alumnus once your UCard has expired. For more details, visit:

Leave of absence and external students

If your UCard expires during a leave of absence or while you are registered as an external student, IT Services can extend your UCard remotely to reflect the new course end date on your student record. You will then continue to have access to online resources. 

Please contact SSiD online to arrange your UCard extension.

Email SSiD

Postgraduate research students

If you've submitted your thesis and your UCard has expired, you will be eligible for a 3 month UCard extension.

Once you have submitted your thesis, please contact SSiD to arrange your UCard extension. 

If your Viva does not take place within 3 months of submission, please contact SSiD and we will look into providing you with a further UCard extension. 

If your registration status is ‘To Resubmit’ and your end of studies date has been updated, we can extend your Ucard until your expected resubmission date.

Email SSiD

Misuse

Your UCard will be confiscated and you may face disciplinary action if you:

  • lend your UCard to anybody else
  • attempt to use a deactivated UCard
  • use a UCard that does not belong to you
  • attempt to use an expired Ucard to gain access to University buildings and social events
  • attempt to use an expired Ucard to obtain student discount on local transport services, or other goods and services

See also

Visit the page below to view up to date student feedback on UCards.