Academic Appeals Procedure and Case Review

A thumbnail of a flowchart depicting the Academic Appeals procedurePurpose

To allow all students (both taught and research) to apply for a reconsideration of a recommended grade for any module or degree classification or examination.

Grounds

The student needs to be able to show that either there has been a procedural error or that there is new evidence concerning mitigating circumstances that was not made available to the examiners and could not have been produced at an earlier stage.

Appeals will not be considered against the academic judgement of the examiners or in respect of the quality of teaching or supervision prior to the examination unless the student could not reasonably have been expected to have made this a subject of a complaint before the examination.

Representations may be made where students do not accept departmental action taken against them where they have been found to have used unfair means in the assessment process.

Process

The student must apply in writing within 15 working days of the publication of the exam results (30 working days for a graduate research student). If the Faculty Officer finds that there is a substantive case they will either determine that the appeal be upheld or refer the matter to an Academic Appeals Committee where it will be dealt with in accordance with the established procedures (involving a reopening of the issues originally dealt with by the examiners). Notes of guidance for staff attending meetings will be sent out in advance.

Time Limits

Students must submit their academic appeal within 15 working days (for Undergraduate and Postgraduate Taught students) or within 30 working days (for Research students) of the publication of the exam results. If an appeal is submitted beyond that deadline, students must also submit a Late Submission Request Form with their appeal to explain why they missed the deadline, or why they couldn't contact the Student Engagement and Progress team during that time to enquire about extending the deadline.

In completing a Late Submission Request Form, students should focus on the period of time between the publication of their results, and the date they submit their appeal, and provide an explanation (supported by evidence if appropriate) why they were unable to submit their academic appeal by the deadline. This form is not used to present the case for appeal, but to explain actions taken during the period between receiving result(s) and submitting the appeal.

Once the form is submitted to the Student Engagement and Progress team, it will be submitted to a senior member of the Faculty, to decide whether there are sufficient grounds for extending the deadline. Students should be aware that no action will be taken with regards to their appeal until this decision is made. The original decision of the Examiners stands, pending consideration of the appeal. Students are therefore advised to proceed with their studies on this basis.

Review Mechanism

If a student is not satisfied with a decision taken in respect of an academic appeal, they may use the final stage of the Complaints Procedure (see menu) and submit a Case Review Request Form requesting that their case be reviewed by a Pro-Vice-Chancellor on one or more of the following grounds:

  1. that there was a material procedural irregularity which rendered the process leading to the decision taken in respect of the formal complaint or academic appeal unfair;
  2. that material which the student could not reasonably have been expected to produce at the time of the decision taken in respect of the formal complaint or academic appeal casts substantial doubt upon the appropriateness of that decision;
  3. that the decision taken in respect of the formal complaint or academic appeal was manifestly unreasonable.

Contact

Appeals: Student Engagement & Progress Team

Case Reviews: Student Conduct & Appeals Team

Advice for Students

The Student Advice Centre can give independent advice to a student on their position. In addition, they have a suite of self-help pages on how to lodge an Academic Appeal, which contain clear explanations for the meanings of specific grounds, and what happens after a student submits an Academic Appeal. We would appreciate your assistance in pointing students who may be considering submitting an Academic Appeal to these pages; and reminding them that should they need further guidance after reading the pages, they can contact the Advice Centre for an appointment with an academic adviser.

Regulations

Click on the General Regulations relating to Academic Appeals for the relevant academic year in the University Calendar.

Procedures

Procedures for the Conduct of Appeals

Concerns Relating to Research Integrity or Research Misconduct

An online tool has been developed by Research Services to provide both students and staff with guidance on processes for raising concerns about potential research misconduct. This tool has been designed to help ensure that related concerns are addressed through appropriate channels.

Forms

Other Information