Email signatures and out of office templates for staff remote working and on-campus 

In order to let your colleagues know about your working patterns and how you prefer to be contacted during the working day, we have created some updated example email signatures for you to use. These templates are intended as a guide, please feel free to amend them according to your specific circumstances.

Working from home: How to reach me

I am currently working remotely. My preferred method of contact is (DELETE AS APPROPRIATE + INCLUDE DETAILS) email / Google Chat / Google Meet / phone.
My working hours are XXX.

OPTIONAL - IF WORKING AROUND OTHER COMMITMENTS - Whilst at home I am working more flexibly (optional: to accommodate XXX). Balancing other responsibilities may result in a delay to my response and I may send and respond to emails out of hours - there is no expectation on you to do the same.

For staff and students, please continue to visit the autumn term web page for latest updates

Please continue to support each other and the community at this difficult time.

Working from home: Working around other commitments

Please note that, in line with government advice, I am currently working remotely. My preferred method of contact is (DELETE AS APPROPRIATE + INCLUDE DETAILS) email / Google Hangouts / Google Meet / phone.

Whilst at home I am working more flexibly (optional: to accommodate XXX). Balancing other responsibilities may result in a delay to my response and I may send and respond to emails out of hours - there is no expectation on you to do the same.

For staff and students, please continue to visit the autumn term web page for latest updates

Please continue to support each other and the community at this difficult time.

Splitting time between campus and remote working: How to reach me

I am currently splitting my working hours between on campus work and remote working. My preferred method of contact is (DELETE AS APPROPRIATE + INCLUDE DETAILS) email / Google Chat / Google Meet / phone.

My working hours are XXX.

(OPTIONAL) I am on campus XXX.

For staff and students, please continue to visit the autumn term web page for latest updates

Please continue to support each other and the community at this difficult time.

Working on-campus: How to reach me

I am currently working on the University campus and my preferred method of contact is (DELETE AS APPROPRIATE + INCLUDE DETAILS) email / Google Chat / Google Meet / phone.

My working hours are XXX

(OPTIONAL) I am based in building XXX.

For staff and students, please continue to visit the autumn term web page for latest updates

Please continue to support each other and the community at this difficult time.


Out of office: Unwell

Many thanks for your email, I am currently away from the University on sick leave.

If your enquiry is urgent please contact (INCLUDE DETAILS AND THEIR PREFERRED METHOD OF CONTACT). As colleagues across the University are working remotely, and in some cases also managing other commitments (e.g. childcare), there may be a delay to the response. Many thanks for your patience and understanding in these challenging times.

For staff and students, please continue to visit the autumn term web page for latest updates

Please continue to support each other and the community at this difficult time.

Out of office: Annual leave

Many thanks for your email, I am currently away from the University on annual leave, with limited / no access to my emails. I will respond to your email upon my return on XXX.

If your enquiry is urgent please contact (INCLUDE DETAILS AND THEIR PREFERRED METHOD OF CONTACT). As colleagues across the University are working remotely, and in some cases also managing other commitments (e.g. childcare), there may be a delay to the response. Many thanks for your patience and understanding in these challenging times.

For staff and students, please continue to visit the autumn term web page for latest updates

Please continue to support each other and the community at this difficult time.