Student email (Announce)

Messages for students sent through the MyAnnounce system are moderated by the Student Communications Team in line with the Student Announce Policy. This policy has been designed to meet data protection law and make these emails more relevant to students.

If you would like information or advice on alternative ways of communicating with students please email studentcommunications@sheffield.ac.uk

Student Announce Policy

From 25 May 2018

Messages for students sent through the MyAnnounce system are moderated by the Student Communications Team in line with the Student Announce Policy. This policy has been designed to meet data protection law and make these emails more relevant to students.

If you would like information or advice on alternative ways of communicating with students please email studentcommunications@sheffield.ac.uk.

Please note that the MyAnnounce system cannot be used to send any of the following:

  • Student job advertisements (these should be referred to the Student Job Shop).
  • Commercial advertising
  • Personal ads
  • Charitable appeals
  • Messages on behalf of students (including student groups, clubs and societies)
  • Political messages
  • Messages from outside the University

Student research studies will not be distributed unless they are submitted by a supervisor.

Essential messaging

‘Essential messaging’ (also referred to as ‘core University business’) is classified as messages students need to receive in order to complete their degree. Messages can be targeted by year group, department and/or faculty - please think carefully about which students need to see your message and target it appropriately.

Some examples of ‘essential messaging’ include (but aren’t limited to):

  • Messages about registration, exams, choosing modules, etc.
  • Information from the University Library
  • Opportunities to submit papers to conferences (PGs only)
  • Building closures

If you are unsure whether your message counts as ‘essential’, please email studentcommunications@sheffield.ac.uk to discuss it.

Non-essential messaging (including events and research studies)

We have a range of opt-in mailing lists for advertising optional opportunities (e.g. events, research studies, courses) to students. Students can subscribe to and unsubscribe from these lists any time using an online webform available via MUSE.

General announcements should be submitted no later than 3 working days before the required publication date. Event announcements should be submitted a 10 working days prior to the event taking place.

A description of each list and what it’s for is below:

  • student-announce: opportunities relevant to all students (e.g. study skills workshops, courses, etc…)
  • research-studies: for recruiting volunteers to take part in University research projects and surveys.
  • arts-events: for advertising events run by or on behalf of departments in the Faculty of Arts and Humanities
  • science-events: for advertising events run by or on behalf of departments in the Faculty of Science
  • mdh-events: for advertising events run by or on behalf of departments in the Faculty of Medicine, Dentistry and Health
  • engineering-events: for advertising events run by or on behalf of departments in the Faculty of Engineering
  • soc-science-events: for advertising events run by or on behalf of departments in the Faculty of Social Sciences
  • employability-events: for advertising careers events, employers on campus or talks from successful graduates
  • ug-announce: opportunities relevant to undergraduate students
  • pgt-announce: opportunities relevant to postgraduate taught students
  • pgr-announce: opportunities relevant to postgraduate research students
  • student-volunteers: for advertising volunteering projects, or for recruiting students to help with conferences and festivals

If you think your message is relevant to more than one list (e.g. you wish to contact both the postgraduate taught and the postgraduate research opt-in lists) you will need to submit a second message.

If you think your message doesn’t fit any of the above lists, please email studentcommunications@sheffield.ac.uk and we can discuss alternative options.

General information

Student announce messages must be targeted appropriately.
Any message deemed to be inappropriate to the target audience may be rejected or redirected to a more closely defined audience by the moderator.

If an announcement is rejected it may be redirected through other University communication channels by the moderator or not published at all. In such cases the you will be informed by email.

The moderator reserves the right to edit all messages put through the MyAnnounce system.

Messages should be no longer than 400 words, be written in plain English and free from jargon, technical terms and unnecessary abbreviations.
Reminders and corrections will not be sent.

The Student Announce system is moderated by the Student Communications team. The Student Communications team has authority in all decisions over the acceptance of messages, their selected audience and appropriate style and content.

If you should have a complaint then please send it to studentcommunications@sheffield.ac.uk. Complaints will be escalated in Corporate Communications if not easily resolved.