Travelling abroad

There are various things to think about when planning for your time abroad, details on some of the key areas are detailed below. 


University of Sheffield Travel Insurance 

All students are covered by the University’s travel insurance when they are being sent abroad by the University for a study exchange, work or teaching placement or a summer school period. Travel and personal accident cover is available for study related travel which involves an overnight stay, a flight or rail travel.

The policy covers student exchanges and placements that last up to 12 months.

Personal travel can be covered for up to 2 weeks beyond the end of the exchange/placement so long as it takes place within the same country. The additional time must be included within the start and end dates when registering for the policy.

Please note there is a £250 policy excess for:

  • Medical & emergency travel expenses
  • Baggage (this will include phones and laptops)
  • Money & Credit Cards

There is also a £100 policy excess for cancellation and change of itinerary

Before you go abroad, you must complete a short on-line form providing details of the country/countries you are planning to visit and the dates of your stay. Once completed, you will then be able to download your insurance certificate to print off and take with you.

The form can be accessed through the insurance web pages, and guidance on how to complete the form is here.

The insurance web pages also include information on the cover provided and details of any excesses in the event of a claim. Note that the cost of routine GP appointments (if applicable in your host country) is not covered in the policy.

You must keep a note of First Assist’s emergency number and carry it with you at all times. They will be able to provide advice in the event of an incident while you are abroad.

Policy number: RKK699045 (Royal Sun Alliance)
Helpline: +44 (0) 20 8763 3155 (24 hours a day, 365 days a year)

There is no charge for University travel insurance.

Travel arrangements

You are responsible for making your own travel arrangements.  As soon as you know for sure when you are required to arrive, you should make your booking.  Always check with the university or organisation the actual date that you are supposed to be there by.

Some general advice...

  • What about travelling with other Sheffield students? Find out who else is going to the same destination and contact them as early as possible to make joint arrangements

  • Try to arrive during business hours so that staff/contacts might be available

  • Download a map and some basic directions to print off before you leave the UK

  • Find out if there is a “meet and greet” service that you can use

  • If you have pre-arranged your accommodation, make sure that you know exactly when and where to collect the keys

  • If you want to take a car, check with the AA or RAC about using a British driving licence over a long period in your host country. Also, don’t forget to tell your insurance company!

  • Can’t carry everything you want to take? Make enquiries with your travel agent about sending unaccompanied luggage

  • An International Student Travel Card can help you get cheap flights/train fares (and can also be used as photo ID). Please contact your travel agent for further advice