Refresh Options for you
Course Refresh is a new way of updating and creating your courses in MOLE. New courses will now be available to lecturers significantly earlier, offering more time to prepare courses for the coming academic year.
Instead of automatic rollover of all content and tools during summer, as has previously happened, staff will select relevant items from their previous year’s courses. In addition a new basic template will be in use to give consistency for students and to help you structure your courses. This may be a bespoke template designed by your department.
The automatic enrolment of students onto their courses remains the same, using information from the student record system, after registration.
Why are we doing this?
In 2016, the VLE Review project asked you about your experiences of MOLE: what was good, what could be improved and what you might like from a VLE. From the student and staff feedback it became clear that there were some things we could do now to make things better and to make it easier for you, as subject experts, to create and manage high quality course content in a sustainable and consistent way.
What do you need to do?
As part of Course Refresh, there are some measures you need to take in order to make your MOLE courses ready for the new term. These have been designed to be as easy as possible.
View the Refresh Checklist to help you through the process
First Steps - Getting Started
|What template will I be using?||
Some Departments will have Departmental Templates.
|Who is my local MOLE contact||Click here to find your local MOLE contact|
|I am a Module Leader and want to start setting up my new site||
A new role has been created in MOLE. This called the Module Lead Instructor. Only Module Leaders with this role will be able to move content to new sites.
|I am a Module Administrator and want to start setting up the new site||
Module Administrators will have access to copy content to new sites
Second Steps - Copying Content
If your new site is available and you are a Module Leader with Module Lead Instructor role in MOLE , there are several options availavle to you for copying content
|I have a good structure and want to keep my site the same||
If your course needs little or no change you can easily transfer it across as it is. To do this there is a simple process of copying all, or selected, material across. When doing this, think about whether there is any material that was specific to that year that is no longer relevant and does not need transferring, and if the course fits the template your department has chosen to use, and is aligned to the Refresh Readiness Checklist. Once imported, material can be edited or reordered as needed.
|I have some content I want to reuse from a previous year, but not all||
If you have some sections you want to transfer to your new course from a previous year, there is a simple process to copy selected items across from another course
|I have taken over a course, and want to copy material from a previous year’s course run by another lecturer||
If you do not have access to a previous year’s course to copy material, please contact the TEL Team, who will be able to add you to past courses in the correct role.
|I want to start a course with completely new content||
When you first open your course, you will see an empty template, featuring a structure of menu items, which may be the default institutional template, or one designed by your department. If you are new to using MOLE, user guides to get you started can be found below, or if you would like to request training from the TEL Team please use the form below.
You've copied your content - Next steps
|Moving content into the correct place on your new site||
Once the course copy has been completed you will likely want to move content around your course to bring it in line with your chosen template or arrange the menu in the correct order.
|Setting up Guest Access||
Guest access will allow staff to view another course within MOLE that they are not enrolled on as an instructor. It supports staff in taking a programme level view and facilitates opportunities to learn from what works well for other colleagues.
|Enrolling my colleagues on my site||
The manage users tool allows tutors to add other tutors (and students if you are a Module lead instructor/Module Administrator).
|Setting up reading lists on my site||
If you are using the institutional course template you will have a Reading List menu item on your course. If you are not you may need to add this manually so your students can access their reading lists.
|Check your site||
We have created a checklist to help you make sure you get the most out of the process
|Linking Your Courses||
You can link courses together if there is consistent teaching material and method of delivery.
Final Step - Make your course available to students
Important: You need to complete this process to enable your students to see your course.
|Make your course available to students||
As a module leader you can now set an earlier course start date than previously.
You can also choose to make your course available on a fixed date or use the standard term dates.
Help / Support Available to you
|What support is available?||
Support for these changes will be available from your departmental learning technologists, or from the TEL Team. Dedicated training sessions are also available on the LMS system. You can also request a 1-2-1 training session with one of our student ambassadors.
Your questions are answered here