Event

Use this Content type to publish details of an event you wish to promote on your website.

Event Content type
Off

Who can use this Content type?

Group Admins, Group Owners, Group Editors (create, edit, unpublish).

Example

Student Publication Association National Conference 2020

When?

Use the Event Content type to publish information about an upcoming event on your website.

Why?

This Content type helps you present the event information to website visitors in a helpful way and is easy to link to from other areas of the site.

How?

When creating a page, choose the Event Content type then assemble the page using the components below.

We recommend that you create an Event 'index' before you create your first event, so you set this page as the parent page of any event you create.


Components

1. Title

This is the name of the event. Limited to 100 characters maximum.

2. Image

Required field. Insert an image to help illustrate the event. It will be used on the event page and also in other places around the website from where the event is linked. We recommend that you don't insert a video here - instead you can embed a video in the description field.

3. Single event/multiple dates and times

These are shown at the top of the page in the event details box and also in other places around the website from where the event is linked.

If your event has a single date and start time then select this on the 'Single event' tab.

If your event is more complicated in terms of multiple dates or times then use the 'Multiple dates and times' fields to enter the information. Both fields are limited to 100 characters maximum.

4. Venue

The name of the building/venue or 'Online event'. Don't type the rest of the address here - use the address field for that.

You can then insert the rest of address. Use either either:

  • an existing University location from the dropdown
  • a custom address which you type in yourself - remember not to repeat the building name, as you should have already put that in the venue field

5. Ticket details

Give details of the different types of tickets available. Include prices or state if it is free.

6. Button URL

The button is a key call to action on the page. Paste the link to where you can buy or register for tickets - for example the University online store or Eventbrite.

7. Button text

The button is a key call to action on the page. Use helpful and descriptive link text, for example Book tickets, Pre-book tickets, Register now. Don't use Click here.

8. Description

The main area where you can add further information about the event. The full range of normal toolbar options are available, so you can add more images, videos, embed cards and more.

9. Location

Move the map and zoom in and out to put the pin where the event is taking place. The latitude and longitude values are updated automatically - but you can also add these manually if you wish.

Use the 'Show location map' toggle to stop the map from showing. This is useful if you are running an online event.

10. Related information (additional information)

Related links are optional.

11. Promotions

There are three components which appear in the sidebar (on larger screens) or below the main content (on smaller screens) on a page:

  • Group Promotion - one per Group website
  • Central Promotion - one chosen per page from a bank managed by Corporate Communications. The Event Promotion is selected by default for this Content type, but you can change this.

More about Promotions


Linking to an event

If you're wanting to link to an event from other pages on your site then there are several options available. All of these reuse elements from the main event page, so require little effort to insert:

Teaser

  • Available to embed via a button labelled 'E' in the Editor toolbar across many Content types, including Basic
  • Short display with thumbnail 16:9 image
  • Includes title, date, venue and address
  • Links through to the event page
  • Use for building manual lists of events (see below)

Signposting card (for Home, Hub and Campaign)

  • Available to insert inside 2-3 column Component on Home, Hub and Campaign
  • Tall display - so make sure you only mix in a row with Components of a similar height such as Signposting card and Text box
  • On desktop, displays half width (inside two column) or one-third width (inside three column)
  • 16:9 image
  • Background on one-third width version is always navy blue
  • Includes title, date, venue and address
  • Links through to the event page

Signposting box

  • Available to insert inside 2-3 column Component on Home, Hub and Campaign
  • Short display - so make sure you only mix in a row with Components of a similar height such as Signposting box
  • On desktop, displays half width (inside two column) or one-third width (inside three column)
  • 16:9 image
  • Includes title and calendar icon
  • Links through to the event page

Coming soon: Signposting card (for Basic and more)

  • Available to embed via a button labelled 'E' in the Editor toolbar across many Content types, including Basic
  • Tall display - so make sure you only mix in a row with Components of a similar height such as Signposting card and Text box
  • Full width 16:9 image
  • Includes title, date, venue, address and button
  • Links through to the event page

Create an Event index page

We don't yet have an Event index Content type to generate lists of events. But it is easy to use the teaser and cards above in combination with existing Content types to create custom lists of events.

We recommend that you create an Event 'index' before you create your first event, so you set this page as the parent page of any event you create.

For example, you could:

  • use a Basic page in combination with teaser view embed
  • use a Hub in combination with Signposting cards or boxes

Examples of events lists you may wish to create include:

  • a list of events in your department, with the next one at the top of the list and new ones added at the bottom
  • a list of events which were part of a festival or conference
  • a list of events per month or semester

When an event has past, remember to put in a reminder to remove any links to it - including cards, teasers and boxes - and consider unpublishing the event, too. You can check the 'Usage' tab to see where your event page is being linked from.

Get in touch

If you have CMS questions or are stuck then get in touch and we'll do our best to help.