Contact the team

Information on how to contact the University Secretary's Office.

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Governance

For Governance related queries including Council, Senate and Committees email governance-admin@sheffield.ac.uk

For UEB related queries email ueb-admin@sheffield.ac.uk

Data Protection

For data protection related queries, including concerns about personal information email: dataprotection@sheffield.ac.uk

Administration

For University Secretary's Office queries email uso-admin@sheffield.ac.uk

For diary queries relating to Jeannette Strachan, please email angela.davison@sheffield.ac.uk

University Secretary

For the University Secretary email university.secretary@sheffield.ac.uk

 University Secretary's Office

Jeannette Strachan

University Secretary

Email: university.secretary@sheffield.ac.uk

Telephone: +44 114 222 1211

Roles and responsibilities

  • Advise and support the Chair of Council and the President and Vice-Chancellor
  • Secretary to the Council and Senate
  • Advise and support Council, Senate, the University Executive and their respective committees
  • Maintain and review the University's regulatory framework and governing instruments
  • Ensure compliance with the OfS public interest governance principles and CUC Code of Governance
  • Co-ordinate the provision of Legal Services
  • Co-ordinate communications to and from the Office for Students as the principal regulator
  • Support the Ethics and Risk management frameworks
  • Ensure Information Governance and compliance with data protection (GDPR) and freedom of information requirements
  • Enable the use of KPIs and benchmarking by Council for report and accountability
  • External policy horizon scanning, engagement and analysis
  • Co-ordinate institutional responses to sector consultations
  • Key link with external sector bodies and agencies
Angela Priestley

Personal Assistant & Office Manager and UEB Administrator

Email: angela.priestley@sheffield.ac.uk

Telephone: +44 114 222 1215

Roles and responsibilities

  • Personal Assistant to the University Secretary
  • Office Manager to the University Secretary's Office including HR, e-Recruitment and Finance
  • Departmental Health and Safety Officer
  • Information Champion
  • Administrative support for meetings of UEB (including UEB Away Days) and various other committees as required
  • Maintenance and oversight of UEB business cycle
  • Maintenance of USO, Governance and UEB web pages

 Data Protection and Legal Services

Bethan Cook

Data Protection Assistant

Email: bethan.cook@sheffield.ac.uk

Telephone: +44 114 222 1715

Roles and responsibilities

  • Support with Freedom of Information requests, erasure requests, and Subject Access Requests

  • Maintain log of data protection breaches

  • First point of contact for the data protection team

  • General administrator and web editor for the data protection team

Magda Schulz

Data Protection Governance Officer

Email: m.k.schulz@sheffield.ac.uk

Telephone: +44 114 222 1058

Roles and responsibilities

Luke Thompson

Head of Data Protection & Legal Services

Email: luke.thompson@sheffield.ac.uk

Telephone:  +44 114 222 1117

Roles and responsibilities

  • University Data Protection Officer
  • Advice and guidance on interpretation and implementation of the Data Protection Act and the General Data Protection Regulation
  • University compliance with the DP Act and GDPR
  • Training on Data Protection and Confidentiality
  • Compliance with the Freedom of Information Act, including responding to FOI requests on behalf of the University
Melanie Viphakone

Data Protection Governance Officer

Email: m.sinagra-viphakone@sheffield.ac.uk 

Telephone: +44 114 222 1208

Roles and responsibilities

 Governance

Emily Allan

Senior Governance Officer

Email: e.allan@sheffield.ac.uk

Telephone: +44 114 222 1201

Roles and responsibilities

  • Council Finance Committee
  • Investment Group
  • Military Education Committee
  • UEB Health and Safety Sub-Group
  • UEB International Sub-Group
  • UEB minutes
Stacey Callan

Governance Coordinator and Administrative Assistant

Email: s.l.callan@sheffield.ac.uk

Telephone: +44 114 222 1741

Roles and responsibilities

  • Administrative support for meetings, including Senate
  • Almanac of University Committees
  • Annual Review of Committee Memberships
  • Maintenance of Governance and UEB web pages
  • Minute Books
Kathryn Clements

Senior Governance Coordinator

Email: kathryn.clements@sheffield.ac.uk

Telephone: +44 114 222 1716

Roles and responsibilities

  • Administrative support for meetings of Council and Senate and various other committees as required
  • Almanac of University Committees
  • Annual Review of Committee Memberships
  • Maintenance of Governance and UEB web pages
  • Senate Nominations Committee
  • University Calendar
Edward Smith

Senior Governance Officer

Email: e.p.m.smith@sheffield.ac.uk

Telephone: +44 114 222 1206

Roles and responsibilities

  • Council Audit and Risk Assurance Committee
  • Senate Academic Assurance Committee
  • UEB IT Sub-Group
  • UEB Student Recruitment and Population Sub-Group
  • UEB minutes
Kate Sullivan

Senior Governance Officer

Email: kate.sullivan@sheffield.ac.uk

Telephone: +44 114 222 1202

Roles and responsibilities

  • Council Equality, Diversity and Inclusion Committee
  • Senate
  • UEB Equality, Diversity and Inclusion Sub-Group
  • UEB Estates and Capital Sub-Group
  • UEB minutes
David Swinn

Head of Governance

Email: d.swinn@sheffield.ac.uk

Telephone: +44 114 222 1213

Roles and responsibilities

  • Leading the Governance Team
  • UEB Secretary (including support to and forward planning of UEB business and agendas with the VC and DVC)
  • Council
  • Officers' Informal Group (OIG), 
  • Council and Senate Nominations Committees, elections and appointment
  • UEB Sub-Groups, Council Task and Finish/Working Groups
  • Effectiveness Reviews
  • Register of Interests/Conflicts of Interest
  • Code of Ethics
  • University's Regulatory and Compliance Framework 
  • University Calendar
  • Almanac of University Committees
  • Governance guidance, briefings and training

 National Technician Development Centre 

Sara Bacon

National Technician Development Centre Manager

Email: s.bacon@sheffield.ac.uk

Telephone: +44 114 215 7407

Roles and responsibilities

  • Manager of the NTDC Team
  • Developing new funding streams and services related to HE Technician Development & Modernisation activities
  • Working directly with HEIs to enable staff and service development through the application of the NTDC toolkit
  • Support HEIs to achieve the Science Council’s Technician Commitment
  • Raising the profile of technicians and promoting Technician related activity
Jared Carnie

Operations Manager / Skills Audit Officer

Email: j.carnie@sheffield.ac.uk

Telephone: +44 114 222 9641

Roles and responsibilities

  • Managing delivery of business services for the NTDC Team
  • Technician Survey Administrator (development & maintenance)
  • Supporting external business development
Terry Croft

Founding Director of National Technician Development Centre

Email: t.croft@sheffield.ac.uk

Telephone: 

Roles and responsibilities

  • Key link to HEIs, sector bodies and related organisations for the National Centre and project implementation
  • External consultant for technical staff planning and organisation
  • Chair: HE Trailblazer Technician Standards Working Group
Harriet Grant

Centre Administrator

Email: harriet.grant@sheffield.ac.uk

Telephone: +44 114 222 9773

Roles and responsibilities

  • Co-ordinating NTDC Office activities
  • Co-ordinating HEaTED office and customer service activities
  • Support to team leader
Sam Hansford

Operations and Engagement Manager

Email: s.e.hansford@sheffield.ac.uk

Telephone: +44 114 222 9773

Roles and responsibilities

  • Operational Management of HEaTED 
  • Lead on Business Development and Engagement activities
  • Plan, implement and support the facilitation of CPD and Networking activities
Savannah Lawson

Marketing and Communications Officer

Email: s.i.lawson@sheffield.ac.uk

Telephone: +44 114 222 9670

Roles and responsibilities

  • Organising NTDC and HEaTED workshops and events such as conferences, training sessions and similar
  • Developing marketing activities, promotional materials, including NTDC and HEaTED site and social media
  • Assisting co-ordination of central office systems
Ollie Manton

Senior Research & Survey Officer

Email: o.manton@ntdc.ac.uk

Telephone: +44 114 225 7405

Roles and responsibilities

  • Delivering the NTDC Technician Survey
  • Carrying out surveys and data analysis
  • Supporting Operations Manager
Caleb Wright

Deputy Director

Email: enquiries@ntdc.ac.uk

Telephone: 

Roles and responsibilities

  • Providing support and expertise to the NTDC (in the area of Apprenticeships) as required
  • Supporting the Centre Director
  • Raising the profile of technicians and promoting Technician related activity

A global reputation

Sheffield is a research university with a global reputation for excellence. We're a member of the Russell Group: one of the 24 leading UK universities for research and teaching.