Information for staff

Whether you have continued to work on campus as a critical worker, you are returning to campus, or are working remotely, we are committed to supporting you and our top priority is your health and safety.

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On

Return to campus

We’re working to government guidelines and with our own risk assessments to plan the safe return of colleagues to campus at the appropriate times. If you are currently working remotely away from campus please continue to do so unless otherwise instructed.

Research

Guidance is in place to allow faculties and departments to prioritise and risk assess research to resume in laboratories, studios and other campus research facilities. Guidance documents have been shared with relevant colleagues and are available on our return to campus/autumn term shared drive.

Our Advanced Manufacturing Research Centre (AMRC) and Nuclear Advanced Manufacturing Research Centre (NAMRC) are also underway with a phased return to onsite operations.

Teaching

Teaching staff will be delivering a blend of face-to-face and online teaching in the autumn and we are putting plans in place to ensure they can work effectively and safely when they come onto campus to teach. We may also ask small numbers of people who support students or teaching to come onto campus to support the student experience.

Other areas of work

We expect that most other colleagues, including professional services staff, will need to continue to work remotely for much of this calendar year. This will help us to reduce the numbers of people on campus and ensure the safe delivery of face-to-face teaching. Once we have a clearer idea of teaching timetables we will make plans according to need and available space. As ever, our plans will need to follow government guidance and will be subject to change. Thank you for your patience.


Safety on campus

For those already back working on campus, we have carried out comprehensive risk assessments and have strict hygiene and social distancing measures in place. If you are due to return, you will receive detailed instructions from your department about the safety precautions required for your area of work and on campus. You will also be asked to complete a mandatory return to campus training course.

Protocol for suspected or confirmed cases of Covid-19

We have developed a detailed protocol providing instructions about what to do if you or a colleague have either a confirmed case of Covid-19 or display symptoms. It’s important that anyone working on campus follows this closely.

For colleagues at increased risk from Covid-19

Please be assured that we are undertaking equality impact assessments to identify and help mitigate the impacts of returning to campus for different groups of staff. In their risk assessments and return to campus plans, departments are taking into account risk factors for Covid-19 including age, gender, ethnicity and existing health conditions. Any extra precautions are provided in the detailed instructions people returning to campus receive from their departments.

If you are at increased risk from Covid-19 and you feel that more can be done to support you, please speak with your manager or the management level above if they have been making the return to campus plans. If you do not feel comfortable doing this, you may also speak with your trade union, your faculty director of equality, diversity and inclusion, the Black, Asian and Other Minority Ethnic (BAME) Staff Network, the health & Safety team, the equality, diversity and inclusion team in HR or your faculty HR team. However you raise the issue, HR will work with you and your department to help find a solution.


Learning and teaching

Teaching staff will be delivering a blend of face-to-face and online teaching in the autumn and we are putting plans in place to ensure they can work effectively and safely when they come onto campus to teach. For information about how we're adapting our teaching, timetables, exams, study abroad and libraries, please refer to the student section on these web pages.

Safety measures

A range of safety measures will be in place throughout the campus. This will include the wearing of face coverings in teaching spaces and the University will provide reusable masks for staff and students. Other measures include hand sanitising points and magnetic mechanisms to keep doors open. Further details and guidance on these measures will be shared with you in the coming weeks.

Regular updates and guidance

We are sharing regular all-staff emails about the preparations for our blended learning approach, and the Learning and Teaching Planning Group is sending weekly bulletins to departments with a round-up of information directed at Department Directors of Learning and Teaching and Department Managers.

We will continue to share specific guidance documents with you as soon as they are complete and these will be saved in the learning and teaching guidance section of our return to campus / autumn term shared drive.

Support

Support and guidance to help with your planning and practice for learning and teaching for the academic year 2020-21 can be found via Elevate.

Digital learning support is available from APSE.

Information for staff who teach is available from the digital library.

Research

Guidance is now in place to allow faculties and departments to prioritise and risk assess research to resume in laboratories, studios and other campus research facilities. Guidance documents have been shared with relevant colleagues and are available on our return to campus/autumn term shared drive

Our Advanced Manufacturing Research Centre (AMRC) and Nuclear Advanced Manufacturing Research Centre (NAMRC) are also underway with a phased return to onsite operations.

Research projects and overseas travel for research

Many research projects for staff and postgraduate researchers have been paused due to Covid-19, but now that the government guidance is changing and some measures are being relaxed, we are looking at how we might enable such projects to resume where appropriate.

We have produced a set of principles to enable researchers to work with their supervisors or departmental directors of research and then with their local research ethics committees. This will help you determine risks around undertaking qualitative research that involves in-person contact with research participants.

Policy for research requiring face-to-face contact (shared drive)

We are aware that many researchers want to resume activities requiring travel overseas and we have developed detailed guidance around this, given the complexities of insurance and the potential for local and national lockdowns.

Guidance on international travel for staff and students (shared drive)

Support

Support for researchers and guidance from research funders can be found on our Research Services web pages.

Library facilities for research

As part of your research, you may need to access physical books from Western Bank Library. You can do this via our Books 2 You service. Please only request items that are vital for your research and cannot be accessed digitally. Library colleagues will retrieve the requested items and they will be delivered direct to your doorstep – anywhere in the UK.


Remote working

For support during this period of working away from campus, please visit our remote working web pages. Here you will find information about IT support, working safely and securely, wellbeing, development opportunities, teaching and learning guidance, print services, looking after your musculoskeletal health and more. We also have a process in place for collecting essential items from the workplace. Your departmental coordinator will contact you with more information.

We understand that working remotely brings its own challenges. If you are struggling please do talk to your manager or contact the staff helpline and counselling service.

For any IT related questions, you can call the IT Service Desk on 0114 222 1111 between the hours of 8am and 5pm, Monday to Friday.


Return to campus/autumn term shared drive

We’ve set up a shared drive to house relevant information and guidance. Please bear with us as we work to develop this. If you have a document you’d like us to consider including, or if you think anything is missing, please let us know by emailing internalcommunications@sheffield.ac.uk

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