Casual Workers 

It is essential to ensure you have made appropriate decisions on the type of contract or agreement offered for the work you need to be undertaken in your department. 

Before beginning your recruitment, please refer to the Contractual Relationships Toolkit to support you in making these decisions.

Please note if you are one of the departments taking part in the myJobshop pilot and you wish to engage a Casual Student Worker or Graduate Teaching Assistant (GTA) you must process this through the myJobshop - 0114 222 0927.

Further information and a list of the pilot departments can be found here.

Casual Worker Process Index

Key Principles

Registration Agreement for Casual Work
Contract Summary

Tools for Staff

Flowchart: NEW Casual Worker Registration Process
Form: Registration Form [Doc]
Guidance: Eligibility to Work in the UK
National Insurance Numbers for Casual Workers
Guidance: Pensions Auto-enrolment

Claims for Work
Flowchart: Casual Worker Claims Process
Payroll Dates
Guidance: Changing Your Details


Tools for Managers

Guidance: Advertising casual work suitable for Students

Engaging & Re-engaging a Casual Worker
Flowchart: Casual Worker Engagement and Re-Engagement Process
Guidance: Casual Registration Checker

Form: Tier 4 casual worker re-registration form

Flowchart: NEW Casual Worker Registration Process
Guidance: Guidance for Managers on Eligibility to Work [ETW]
Checklist: Induction Checklist

Flowchart: Casual Worker Claims Process
Template: Casual Worker Timesheet [Doc]/[xls]
Template: Casual Worker Payment Spreadsheet [xls]
Template: Casual Tier 4 Student Worker Payment Spreadsheet [xls]  
Template: Tier 4 Research Student annual leave permission form [Doc]
Guidance: Pay Rates and Determining Pay for Casual Workers
Guidance: Annual Leave Arrangements for Casual Workers
Payroll Dates
Wage Types for Casual Workers

Further Guidance and Support

Contractual Relationships
Student Working Relationships
Immigration & Criminal Record Checks
Human Resources