Maternity Leave Toolkit

Welcome to the University of Sheffield’s Maternity Toolkit.

This toolkit should be read in conjunction with the University of Sheffield Maternity Policy and Procedure.  Its navigation, has been designed to guide staff and managers through the organisation and management of maternity leave, by providing a concise overview of what to expect and consider before, during and after maternity leave at the University of Sheffield.

The toolkit will enable the user to dip into key information as the need arises whilst also providing links to relevant forms, calculators, flowcharts and additional sources of information. These tools can be found in the Maternity Leave Toolkit Index below.

Maternity Leave Toolkit Index

Policy and Procedure

Maternity Policy and Procedure

Toolkit Overview

Flowchart: Maternity Leave Overview

Before Maternity Leave

Announcing Pregnancy

1. Risk Assessment
Form: Risk Assessment
Guidance: New and Expectant Mothers (HSE)

2. Determining eligibility for leave and pay
Table: Eligibility for Pay
Maternity Options Pay Structure
Calculator: Maternity Leave Calculator
Flowchart: Maternity Leave Options
Guidance: Antenatal Appointments
Guidance: Antenatal Care - Advice for Pregnant Employees (GOV.UK)

3. Planning
Checklist: Planning Checklist for Staff
Checklist: Planning Checklist for Managers
Template: Planning Template
Procedure: Accrual of Annual Leave (Section 5)
Guidance: Contact During Maternity Leave
Guidance: External funding and Fixed Term Contracts (FTCs)
Flowchart: External funding and Fixed Term Contracts (FTCs)
FAQs: External funding and Fixed Term Contracts (FTCs)
Procedure: Sickness Absence (Section 7.1 and 12)

4. Notification
Form: Maternity Notification Form
Calculator: Maternity Leave Calculator

During Maternity Leave

6. During the Leave
Checklist: Planning Checklist for Staff
Checklist: Planning Checklist for Managers
Template: Planning Template
Guidance: Contact During Maternity Leave
Procedure: Altering the Maternity Leave (Section 7 and 15)
Procedure: Pension Contributions (Section 13)

7. Planning for Return
Guidance: Re-induction to work
Homepage: Flexible Working
Guidance: Breastfeeding (HSE)
Find out more about Childcare Vouchers via The Deal
Homepage: Parental Leave (Family Leave)
Homepage: Women Academic Returners' Programme (WARP)
Homepage: Parents@TUoS

After Maternity Leave

8. Returning from Leave
Form: Risk Assessment
Guidance: New and Expectant Mothers (HSE)
Homepage: Pay Plus for Childcare
Guidance: Time off for Dependants
Homepage: Parental Leave (Family Leave)
Homepage: Parents@TUoS

Further Guidance and Support

Homepage: Family Leave
FAQs: Family Leave
Charities
Support Networks
Guidance: If things don’t go to plan
Homepage: Juice, Everyday Health and Wellbeing