The following guidance should be read in conjunction with the University’s Maternity Leave Policy and Procedure.

  • The notification (see Section 3 of the Maternity Leave Policy and Procedure) detailing the timing of the planned maternity leave period should be provided by the member of staff using the maternity leave notification form below. The completion of this form provides the University with formal notification of maternity leave, and is in addition to any on-going maternity planning discussions.

  • This form should be completed, by the staff member and their line manager, and submitted to the Payroll Team by the 15th week prior to the week the baby is due (i.e. qualifying week).

Maternity Leave Notification Form

Please click here to download the Maternity Leave Notification Form (pdf) or Maternity Leave Notification Form (docx)

  • It is essential that this notification form is submitted, together with the staff member's MAT B1 certificate, to the Payroll Team. This will enable the Payroll Team to provide an accurate confirmation of the maternity leave entitlements and facilitate timely payment of maternity pay, where applicable.

  • If there are any difficulties in accessing the MAT B1 certificate (which should be available from the staff member’s midwife or GP, 20 weeks before the expected week of childbirth (EWC)), please contact the Payroll Team as soon as possible.


Further guidance and support 

FamilyFrequently Asked Questions (FAQs)

If you have any questions relating to all aspects of family leave, the FAQs below have been developed to support and guide both staff and managers.

FamilyFamily Leave

If you need information, guidance and support relating any of the family leave provisions available to staff at the University of Sheffield, this can be found at the link below.

FamilyCharities & Support Networks

The following links provide details of charities and support networks which may be helpful to both staff and managers.

JuiceJuice, Everyday Health & Wellbeing

Juice helps you take care of your everyday health and wellbeing at work, bringing together a range of services, guidance and activities, creating a remarkable place to work and further information can be found at the link below.

Looking for something else?

There is a wealth of information, guidance and support available from Human Resources relating to all aspects of employment and supporting policies and procedures. An index of information can be found at:

Alternatively, if you are unable to find the information you require, please contact your HR Team contact