Secondment

A. For Training Purposes

1. Purpose

The University may grant a member of staff secondment for training purposes.

The secondment will be to enable staff to undertake specific training normally involving attendance at formal courses recommended by the Faculty (or other appropriate body in the case of academic related staff) which would be of clear benefit to the University as well as being directly relevant to the applicant's employment with the University, for example, by enabling the member of staff to take on alternative duties in the University. (It should be noted that Study Leave is the appropriate form of leave for academic staff wishing to pursue normal academic scholarship and research.)

2. Duration

Any period exceeding four weeks during semester time but not more than one year in total.

3. Replacement

Decisions about replacement staffing will be made by the Academic Development Committee or other appropriate body, taking into account the departmental budget position and the effect of the financial arrangements agreed in the particular case.

4. Financial Arrangements

As with other forms of leave falling within the Leave of Absence regulations, secondment for training purposes will not be a financial cost to the University. While each case will be dealt with on its merits, applicants might expect full salary and payment by the University of its share of superannuation and national insurance contributions during the period of secondment. It would nevertheless be expected that the applicant and/or head of department would take active steps to seek whatever external finance may be available to cover items such as fees for courses of training. This might be by way of national awards etc. In the absence of outside funding, fees would have to be borne by the departmental grant.

If a replacement is requested by a department, and if the request is approved, then the department would be allowed to make a temporary appointment if sufficient external funds had been obtained to allow this. It is therefore clearly in the interests of a department needing a replacement to seek as large an amount of external finance as possible. It is only from this source that a replacement could be financed.

5. Application for Secondment

The question of secondment for training purposes should first be discussed between the head of department and the member of staff concerned. Application should then be made using a Special Leave form (obtainable from the Department of Human Resources - Business Support). The form should be submitted to the Head of Department who, if supporting it, should explain the relevance of the application to the individual's work and how the training will benefit the department. The form should then be submitted to the Faculty Pro-Vice-Chancellor for consideration. If the application is supported by the Faculty, it will be forwarded to the Department of Human Resources - Business Support. In addition, the applicant will be required to submit to the Pay & Pensions Officer a financial statement (form obtainable from the Department of Human Resources - Business Support), so that the financial implications of the leave can be assessed. Final consideration will be made by the Director of Human Resource Management, who will consider each case on its merits.

Applications for secondment may be submitted at any time but must follow the above procedure.

When indicating dates during which they wish to be absent, applicants should include dates of departure from and return to the University.

6. General

Secondment will be treated as Special Leave for the purposes of determining future entitlement to leave. Thus for academic staff it will not be counted in the qualifying period for Study Leave, and it will be expected in the case of both academic and academic related staff that periods of secondment and Special Leave will together not normally amount to more than one year in seven. Any period of secondment during a probationary period will not count towards that period. Leave of Absence which for certain reasons falls outside the Leave Regulations has on occasion been classified as Secondment.

B. For Purposes other than Training

The University will consider applications for temporary Secondment to other institutions and organisations in the United Kingdom and overseas, provided suitable arrangements can be made for carrying out the necessary duties of the person seconded. Such Secondment will normally be granted at no cost whatever to the University and will normally be for a maximum of three years.

Para 3 above concerning replacements and para 5 regarding application procedures both apply.