Google Meet

Google Workspace Meet

Google Meet (Previously known as Hangouts Meet) can be accessed both on and off campus by staff and students. It can be added to mobile devices to be accessed on the go. Google Meet enables you to host video meetings, video interviews, training classes and more. You can hold a meeting with internal and external participants regardless of whether they have a Google account. You can also easily share other Google documents such as; Google Slides, Google Docs, Google Sheets, as well as sharing your screen.

When a Calendar event is created, a link will automatically be added that allows people to 'Join Google Meet'. If you do not want this link in your calendar event you can remove it.

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How do I access Google Meet?

Staff and Students can access their Google Applications by logging into MUSE with their university credentials and accessing My Services then selecting any of the highlighted Google Apps, from here you can access all Google Applications by clicking on the 9 dotted square in the top right hand of the screen as pictured below.

MUSE Login
Please note: Your Google menu may look different to the screenshots below, you can rearrange your Google menu by dragging and dropping the applications if needed. Please also be aware that not all of the applications on this Google menu are available to all users.

Google Apps

Help & Support

For further help and support with using Google Meet you can access the Google Suite of help and support materials by clicking on the link below.

If your problem cannot be resolved by searching the Google Suite help pages listed below please do use the contact details listed below to contact the IT Service Desk and they will direct your call to the appropriate team.

IT Help and Support

Google Suite Help and Support

Google Meet Training Videos

Note on LinkedIn Learning training videos: if you have not gone though MUSE to access LinkedIn Learning, you can sign in using the button in the top right, however once you have done so, use the link "Sign in with your organization account" to access training under the University's training licence.

Tips on how to make Virtual Meetings useful

Top tips on how to make meetings using Google Meet effective and useful:

Making your Virtual Meetings Effective Using Google Meet

Virtual meetings can be a really useful tool to bring people together across multiple locations. Here are some tips to help you run effective virtual meetings using Google Meet.

Planning your meeting:

  1. Plan your virtual meetings just like you would any other meeting
  2. provide an agenda to participants — ahead of the meeting is nice, but minimally at the start of the meeting — that includes an overview of topics to be covered and planned outcome;
  3. Make sure everyone has access to any documents or content, by sharing all content within the video conferencing connection and using online tools (e.g., Google docs) whenever possible.

During the meeting

  1. Have a shared Google Doc for meetings so people can follow along with the conversation and keep track of what’s been agreed/asked
  2. Have all participants share their video and audio as this will help members to stay engaged and to know when people want to speak or have finished speaking
  3. Ensure all participants can see and hear all other participants, as appropriate.
  4. Have a meeting chair or facilitator— often, but not always, the person who called the meeting.
  5. The chair is responsible for:
    • ensuring all participants get a chance to speak and contribute;
    • establishing the visual or verbal cues, such as raising a hand, to indicate when someone wants to actively contribute verbally to the meeting;
    • engaging participants at all locations to ensure discussion understanding, and alignment;
    • Minimise attendees talking over each other;
    • limiting “side conversations” and multitasking or ensure all participants are made aware of that content;
  6. Ensure location lighting does not limit a participant’s visibility (e.g., avoid backlighting from windows or lamps).
  7. Have participants mute their microphones if their location has excessive background noise or they will not be speaking.