How do I do it?
Upload your papers to our Repository WRRO (Green open access)
All registered students and staff of the University of Sheffield can use myPublications (the University’s research outputs management system) to deposit a version of their article or other research outputs (eg. conference papers, posters) in our repository, White Rose Research Online WRRO. Always check with your department research support staff to see if there are local systems/staff in place to help you manage the deposit process.
To upload your article, log in to MyPublications, under the ‘My services’ list in MUSE. For detailed guidance on how to enter records and upload your files to WRRO, please use the myPublications help pages.
It is important to upload the correct version of your article. For most publishers it is the Author Accepted Manuscript (AAM) that may be uploaded to any repository. The SHERPA/RoMEO database allows you to check specific publisher conditions if you wish to do so but the library open access team check all files before making them live to ensure depositors do not infringe copyright and that the embargo periods of your journal are REF compliant.
NB: For all articles accepted for publication after the 1st of April 2016, a copy of the Author’s Accepted Manuscript (AAM) must be uploaded to WRRO to be eligible for submission to REF2020. For more information about this policy please see our position statement and our REF Guidance.
Apply for funding for Gold open access
The University Publication Fund (UPF) will cover the costs of gold open access publishing for University of Sheffield authors funded by RCUK (AHRC, BBSRC, EPSRC, ESRC, MRC, NERC and STFC) or COAF (The Wellcome Trust, Arthritis Research UK, Bloodwise, the British Heart Foundation, Cancer Research UK, or Parkinson’s UK). Additionally, the EC is running a pilot project to support open access publication of monographs or journal articles arising post-grant from FP7 projects. Please see below for more information about the specific conditions for each funder.
University of Sheffield authors who believe they meet the funder eligibility requirements and wish to publish their article as gold open access should contact the library open access team at OAEnquiries@sheffield.ac.uk as soon as possible after their article is accepted for publication. Authors should always contact the open access team to confirm their eligibility and that funds are still available before committing themselves to any paid open access options offered by the publisher.
Other funders may allow you to claim the cost of APCs as part of your grant application. Check funder websites for information. The Faculty of Social Science has a fund to cover open access costs in highly-rated social science journals, academics in the Faculty of Social Science need to contact Rob Collins to apply.
Even if you are not funded, you can still choose to make your research open access. Take the green route and upload your accepted papers (as detailed above) to our institutional repository, White Rose Research Online (WRRO). Alternatively there are a number of publishers who offer free or discounted open access options to University of Sheffield authors. Please see Free or discounted publisher Open Access schemes for more details.
Work funded by RCUK must be made available open access within 6 months of the date of publication (science/technology/medicine) or 12 months (arts/humanities). Funds are available to cover the cost of gold open access providing that:
Work funded by COAF/Wellcome must be made available open access and deposited in UK PubMed Central within 6 months of publication. Funds are available to cover the cost of gold open access providing that:
|EC/FP7 Post-Grant Open Access Fund||
This is a pilot scheme to pay APCs for open access monograph or journal publications arising from EC/FP7 grants that finished no longer than 2 years ago at funding request submission time.