How do I do it?

How do I do it?

Upload your papers to our Repository WRRO

Apply for funding for Gold open access

Funder conditions: RCUK, COAF/Wellcome, EC FP7

Upload your papers to our Repository WRRO (Green open access)

All registered students and staff of the University of Sheffield can use myPublications (the University’s research outputs management system) to deposit a version of their article or other research outputs (eg. conference papers, posters) in our repository, White Rose Research Online WRRO. Always check with your department research support staff to see if there are local systems/staff in place to help you manage the deposit process.

To upload your article, log in to MyPublications, under the ‘My services’ list in MUSE. For detailed guidance on how to enter records and upload your files to WRRO, please use the myPublications help pages.

It is important to upload the correct version of your article. For most publishers it is the Author Accepted Manuscript (AAM) that may be uploaded to any repository. The SHERPA/RoMEO database allows you to check specific publisher conditions if you wish to do so but the library open access team check all files before making them live to ensure depositors do not infringe copyright and that the embargo periods of your journal are REF compliant.

NB: For all articles accepted for publication after the 1st of April 2016, a copy of the Author’s Accepted Manuscript (AAM) must be uploaded to WRRO to be eligible for submission to REF2020. For more information about this policy please see our position statement and our REF Guidance.

Apply for funding for Gold open access

RCUK and COAF funded authors

The Library administers grants from RCUK (AHRC, BBSRC, EPSRC, ESRC, MRC, NERC and STFC) and COAF (The Wellcome Trust, Arthritis Research UK, Bloodwise, the British Heart Foundation, Cancer Research UK, Parkinson’s UK) to support the costs of gold open access publishing for University of Sheffield authors funded by these bodies. Please see ‘Funder conditions’ below for more information about the eligibility requirements for each funder.

University of Sheffield authors who believe they meet the funder eligibility requirements and wish to publish their article as gold open access should contact the Library Open Access team as soon as possible after their article is accepted for publication.

Authors should always contact the open access team to confirm their eligibility and that funds are still available before committing themselves to any paid open access options offered by the publisher.

Other funders

The EC is running a pilot project to support open access publication of monographs or journal articles arising post-grant from FP7 projects. Please see ‘Funder conditions’ below for more information. Other funders may allow you to claim the cost of APCs (open access charges) as part of your grant application. Check individual funder websites for information.

The Faculty of Social Science has a fund to cover open access costs in highly-rated social science journals, academics in the Faculty of Social Science need to contact Rob Collins to apply.

Even if you are not funded, you can still choose to make your research open access. Take the green route and upload your accepted papers (as detailed above) to our institutional repository, White Rose Research Online (WRRO).  Alternatively there are a number of publishers who offer free or discounted open access options to University of Sheffield authors. Please see Free or discounted publisher Open Access schemes for more details.

Funder conditions

RCUK

Work funded by RCUK must be made available open access within 6 months of the date of publication (science/technology/medicine) or 12 months (arts/humanities). Funds are available to cover the cost of gold open access providing that:

  • at least one of the authors is a current student or employee of the University of Sheffield and funded by RCUK
  • articles are immediately available from the journal website under a CC-BY licence
  • the relevant RCUK funding must be included in the acknowledgements section of the paper
  • all research papers, if applicable, must include a statement on how underlying research materials, such as data, samples or models, can be accessed. However, the policy does not require that the data itself must be made open.
  • associated costs such as page charges can sometimes be paid from the UPF for RCUK funded outputs provided funds are still available.
COAF/Wellcome

Work funded by COAF/Wellcome must be made available open access and deposited in UK PubMed Central within 6 months of publication. Funds are available to cover the cost of gold open access providing that:

  • at least one of the authors is a current student or employee of the University of Sheffield and funded by COAF/Wellcome
  • articles are immediately available from the journal website under a CC-BY licence
  • The publisher is listed on the Wellcome Publisher list or the journal is listed as compliant with your funder in SHERPA/FACT
  • COAF/Wellcome will not pay for page charges/colour charges via this route. Any such costs must be claimed from your grant
EC/FP7 Post-Grant Open Access Fund

This is a pilot scheme to pay APCs for open access monograph or journal publications arising from EC/FP7 grants that finished no longer than 2 years ago at funding request submission time.

  • For current projects, APCs should be claimed from the project budget.
  • A maximum of three publications per FP7 project will be funded.
  • APCs will only be paid for open access journals. If the journal is not open access, the paper should be made open access via the green route.
  • Authors apply directly to the pilot project for funding. Before applying you are advised to check the eligibility criteria and application guidelines.
  • Applications should be made as soon as a paper is accepted for publication as the publisher will need to invoice the project directly.
  • European Research Council and Marie Curie projects are eligible

See also Funder OA and RDM Policies at a glance

Any questions? Please see our FAQs or contact the library open access team at OAEnquiries@sheffield.ac.uk