Leave of Absence (LOA)
What to do before, during and after a leave of absence and the support services available.
- Before taking a LOA
- Postgraduate Research students (PGR)
- International students
- Applying for a LOA
- During your LOA
- Returning from a LOA
Before taking a LOA
A LOA is designated time away from your studies and is taken by many students each year for a variety of reasons.
It is designed to provide you with an opportunity to develop your health, your finances and better prepare you for academic success.
When thinking about taking a LOA you should consult with your academic department, funding bodies and relevant support services for information and guidance.
You can talk to a member of the Central Welfare and Guidance (CWAG) team for further advice and support and the options available to you.
If you are living in University accommodation you should contact the Accommodation Office to discuss withdrawing from your accommodation contract, monies owed/refunds, and whether you can remain in University accommodation.
Money and tuition fees
Your LOA may affect your Tuition Fees. You may owe money or be entitled to a refund. For more information visit the page below.
Any loans/bursaries you currently receive may alter if you go on a LOA, and you may have to pay some back.
If you receive a loan from Student Finance England (SFE), they will be informed of your LOA via a “Change of Circumstances Notification”. You should contact SFE to ensure they have updated their records once your LOA begins.
To determine how your Student Finance loan will be affected, please visit the page below.
For more information please contact the Financial Support Team.
Health and wellbeing
If you are supported by the Disability and Dyslexia Support Service (DDSS) or the University Counselling Service (UCS), you can speak to them about whether a LOA is the right decision for you. They can also help you prepare for your transition away from studies.
Postgraduate Research students (PGR)
The process of applying for a LOA is different for postgraduate research students. Please visit the page below for specific information on taking a LOA as a PGR student.
The page below provides specific information on applying for a LOA and how this will affect your Tier 4 requirements.
Applying for a LOA
- Discuss your intentions with your academic department.
- Complete a Change of Status (COS) form for your intended LOA.
- Have your COS form approved by your academic department.
If you are taking a LOA due to medical reasons you must include related medical evidence from your healthcare professional with your completed COS form.
You can access the COS form and further information on how to apply via the page below.
It may be useful to speak to any support coordinators you are in contact with ahead of your LOA for advice about setting up support if you choose to return to your home address.
During your LOA
Whilst on a LOA you will still have access to the following University services:
- University libraries
- University email account
- Students’ Union membership
- University Health Service (if registered)
- All University support and information services (e.g. SSiD, Counselling, Chaplaincy Centre)
You cannot attend any lectures/seminars and should not be engaging in any academic activities.
Money and financial support
If you wish to pursue employment during your LOA, the Careers Service and Student Jobshop can assist you.
University bursaries/scholarships and any maintenance loans from Student Finance England will not be paid whilst you are on a LOA.
If you have any financial queries during your LOA please contact the Student Advice Centre.
Health and wellbeing
You can continue to use the University Health Service if you are a registered patient
You can also still access the Student Access to Mental Health Support (SAMHS) service, as well as a range of online resources.
Returning from a LOA
If you are returning from a medical LOA you must obtain a medical certificate of fitness from your healthcare professional confirming you are well enough to resume your studies.
You will not be able to re-register with the University until you are advised that this evidence has been processed by the Student Administration Service or Research Services (PGR students).
If you are registered with the University Health Service (UHS) you must book an appointment via email or telephone. Please do not use the online booking system.
You must take to your appointment any relevant medical reports from other doctors/specialists who have looked after you during your LOA.
Where you are registered with a different healthcare professional (UK or overseas), please send your evidence confirming you are fit to resume your studies to:
Any medical evidence obtained outside the UK must be translated into English before it is submitted to UHS.
Once the UHS has approved and processed your medical evidence, the Student Administration Service or Research Services (PGR students) will contact you by email with further guidance on how to re-register for your course.
If your reason for taking a LOA was due to mental ill health, a Mental Health Adviser can discuss any concerns you may have about returning to university. You can contact them on the details below.
If you took a LOA for financial reasons you should consider whether you are in a position to return. The University Financial Support Team and Student Advice Centre can offer you financial information and advice.
In preparing for your return from a LOA, you are advised to contact Student Finance England directly to ensure funding is set up (if applicable).
You cannot resume your studies until you have re-registered with the University.
When prompted by the Student Administration Team, you can complete registration via your MUSE account by visiting 'My Services>Online Registration for Continuing Students'.
For further information about re-registering please contact the Student Administration Service or visit the web page below.
- Tel: 0114 222 1288
- Email: email@example.com
For help finding accommodation ahead of your return, please contact the Accommodation Services.
You should contact your academic department ahead of your return to access materials and information needed for resuming your studies.
You are encouraged to attend events held as part of Orientation and Intro week, as well as the study skills sessions run by 301.
Change of Status
If you wish to make any changes to your study, transfer or withdraw from University, please visit the page below for more information.