The below information gives you a full picture of what happens with a Study Abroad applicant.

Admissions cycle
Month When What happens
February/March Mid month Applications are received in the online system
April 1 April Deadline for students to apply and request a December finish
Notification emails are sent out by the system when there are students who have requested modules in your department
Students accept their offer through the online system
May 1 May Deadline for students to apply for the autumn semester and full year applications
Offer emails continue to be sent
June/July Acceptance continue to be received and Visa information start to go out
Study Abroad & Erasmus Handbooks are sent out by Recruitment Support
31 Accommodation application deadline
August End of Aug/Early Sept Students are making Meet and Greet/Orientation plans. There are lots of pre-arrival questions during this time for Global Opps
End of Aug/Early Sept The Student Registration Team will email you to find out your availablity during Intro Week to meet with the students
September First day of Intro week Students attend the general welcome to the university talk arranged by Student Support and Guidance
Wednesday of Intro week Students visit your stand for Module Enrollment to sign up for modules in your department
Thursday of Intro week Students officially register, pay tuition (if applicable) and sign up for the Medical Centre
They are now officially University of Sheffield students and ready for classes
October  1 Deadline for students to apply for the spring semester and reverse academic year (February - February)
The review & offer process begins again
November Continue to review applications and make decisions
December 1 Accommodation application deadline
January Consultation begins again arranging Module Enrollment for February
February First week of new term

Admissions process

Global Opportunities and Exchanges are not able to make academic admissions decisions, so a representative in each academic department is needed to assist us.

Admissions - Your Role

  • Global Opportunities receives the students online application application and supporting PDFs
  • You will receive an email informing you that students have selected modules you are responsible for (i.e. modules taught in your department). You should log into the application system and review all documents and make a decision on each of the module(s) chosen from your department. Does the student have the right background? Can they cope with the level they have chosen? Are there any potential clashes or issues you can see?
  • You then enter your approval decision against each module, stating whether you approve, conditionally approve or reject the student's module choices. Please give reasons for rejections, and suggest alternative modules wherever possible.
  • You must ensure that there is space on the module for the student you are accepting and you may need to work closely with your administration team to ensure that this happens.
We would appreciate quick decisions so that we can send an offer out ASAP. We need to accept incoming students to make sure there are spaces for our students at our partners, so we need to ensure that we are offering a good service and reply to them as quickly as possible.

Background/Knowledge Issues

Students apply with various backgrounds and requirements.  There are obviously differences between systems across all the different countries we work with.

Below are some reasons why students may seem to choose random modules:

  • Students from the US/Canada don't declare their academic major until the 3rd year and study a variety of courses for 2 years
  • Some students take electives at Sheffield which means they may take a mixture of levels and departments
  • Students take modules at Sheffield that aren't offered by their home institution
  • Lack of understanding or knowledge of our system - Students naturally don't know the way our system works.  They select modules because of the title or content and don't necessarily realise that they must look at the level as well
  • Students don't understand the pre-requisites required for courses
  • Students are unsure if they have the right background or not

Please suggest better module options.

If an applicant has chosen level 200/300 for example, and they don't have the right background, please suggest alternative level 100 modules.

Credit issues

You may find that a student has chosen either too many credits or what may seem too little. Here are reasons why this may happen.

Too many credits

Applicants often choose alternatives or back up choices.

We make it clear to them that they can only register for a maximum of 120 credits for the year or 60 credits for a semester.

If an applicant applies with too many credits, the Global Opportunities team emails the student and asks them to confirm their final selection after decisions have been made on all their choices.

They will never be allowed to over register for courses once they arrive in Sheffield.

Too few credits

Students are allowed to take a minimum of 40 credits if they are here for a semester only and a minimum of 100 credits if they are here for a year. They are required by the Student Registration Team to have written authorisation from their home institution to approve this.

You do not need to check with Global Opportunities regarding a student's credit load.

Low English language score 

You may receive some applications where the students has not met your departmental English language requirements.

There are a few ways to review these applications

Good Academic Background - Low Score

  • Review the application and decide if the student has the correct background for a course
  • If the applicant has the right background but their English score is too low, you can offer them a conditional place
  • They must increase their score before they come to register with you.
  • They will be required to bring proof of their new score to the module enrollment event and you are able to request a student shows you their improved score.

Wrong Academic Background - Low Score

It is your right to reject a student if they simply don't have the right background or knowledge and they have poor English.

Before completely rejecting them, please consider if they could take lower level modules - e.g. Level 100 instead?

If so, you could make 2 conditions. Improve their English and they can only take Level 100 modules.