New Low Carbon Vending Services Contract

The University will be retendering the contract for the delivery of a vending concessions service for students, staff and visitors in 2015. We are using this opportunity to fundamentally re-think our vending requirements, stimulate eco-innovation and explore alternative methods of service.

The University has joined forces with Johnson Matthey Fuel Cells who are part of a European Project INNOCAT and together we have brought on board other Universities and organisations interested in increasing energy efficiency and reducing carbon emissions that arise from vending operations.

The University of Sheffield as the lead procurer would like to work with suppliers to set a new standard for Low Carbon Vending.
The tender will be a public contract and so the contracted solution will be accessible for the organisations participating in the Buyers Group.

In March 2014, the University published a Prior Information Notice (PIN) in the Official Journal of the European Union on behalf of the Buyers Group to provide advance notice of this tender and launch a period of market sounding and consultation in advance of the formal tender process

A copy of the PIN can be found here.

Information on our Market Sounding exercise and Supplier Consultation can be found on the link below.

Low Carbon Vending Solution tender is now Live!

We are pleased to announce that the Pre-Qualification Questionnaire (PQQ) stage for this tender is now live and you can express your interest by visiting our In-Tend portal .

If your company is already registered please use your existing log-in, if not, please register on the site. Hover on ‘Tenders’ and click on ‘Current’. Find the tender reference 111/JO and click on ‘View Details’ where you will then be able to express your interest and download the relevant PQQ document.

Please note that the deadline for return of PQQ's is Monday 23rd March 2015 at 12 Noon (UK time).

The University will be adopting the Competitive Dialogue procedure in this procurement. The Competitive Dialogue procedure enables the University to specify the outcomes that it needs to deliver without specifying to the supply chain the means of delivering them – allowing scope for the supply chain to bring forward innovative solutions and give suppliers an opportunity to distinguish their products and services on factors other than price.

Rather than developing a detailed specification, the University has carefully constructed an outcome based specification in consultation with stakeholders. This has been refined following a period of consultation with the supply chain. Outcome based specifications are used to enable Bidders to propose innovative solutions to deliver the required outcomes without the constraints of a detailed specification.

In line with the Forward Commitment Procurement (FCP) approach, we will aim to continue to create, through our procurement approach, the market conditions necessary to support the delivery of an innovative solution. This includes stimulation of the wider Higher Education sector and, where appropriate, European markets, and considering the offer of a forward commitment to support supply chain investment in new solutions.
The level of forward commitment potentially available for the University would be 9 years, based on a 3+3+3 contract agreement, and it is anticipated that the contract will be awarded in three parts, as follows:-
Part 1: a contract for three (3) years to establish a new innovative approach to a vending solution
Part 2: a ‘forward commitment’ to stimulate and facilitate investment in innovation in goods and services for a further three (3) years
Part 3: a further extension to the contract awarded on the grounds that the supplier has demonstrated progressive changes during the first six years and there are further improvements to be implemented.
The nature of this arrangement and the forward commitment will be explored during the Competitive Dialogue but it is likely to be a conditional arrangement based on delivery of agreed performance parameters and delivery of progressive improvements.
This procurement is subject to the Public Contracts Regulations 2006.