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I would prefer to submit a paper application or email an electronic version.
| The University of Sheffield is only able to accept on-line applications submitted via our recruitment system. Paper and emailed applications will not be considered for staff vacancies. Please see the Frequently Asked Questions (FAQs) regarding accessibility if you are not able to submit an on-line application due to a disability. |
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No – the University’s recruitment system will save all the historical information that is specific to you as a person i.e. your personal details, your educational qualifications and your work experience. You can change or add information in these sections during future applications. This information is held confidentially. Details of the University’s data privacy policy and how this relates to our recruitment system is available via a hyperlink on the registration page and also on the submit application page of every application.
Information that is specific to the job i.e. where you saw the vacancy, your referees and your application statement, which should be tailored to the requirements of job, needs to be keyed in for each application. You are able to copy and paste information into the application statement field and details of how to do this are given in the narrative text above that field.
You are also required to make declarations in relation to your eligibility to work in the UK, professional registrations, criminal record status and details of any health issues you would like to highlight, each time you apply as these are areas where your status may change over time or be affected by the type of role you are applying for.
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Do I need to complete and submit my application all in one go?
| No – you may do this if you wish but the system will save the information you enter and you may return to it later to complete and submit your application, if this is more convenient for you. |
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How do I return to an application I was previously working on?
You are able to edit and add to an application until you have submitted it. Once you have successfully submitted your application you are no longer able to change it.
To edit an application you started previously, log back into the system using the account details you either created for yourself or were sent by email when an account was automatically created by the system on your behalf. Click on the My Applications link below the Employment Opportunities tab. This screen will list all the applications you have created. Click on the square to the left of the application you wish to edit to highlight the line, it will turn orange. Then click on the Apply button. This will allow you to continue with your application.
You may also return to your application by searching for the vacancy via the Job Search page, highlighting it as before and clicking Apply again.
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I have logged back in but I can only see my Personal Details, Education/Training and Work Experience tabs.
You are in the Candidate Profile tab within your account. This section shows the information the system saves to allow you to re-use it for future applications without needing to re-key it.
To return to an application that you are still working on, click on the Employment Opportunities tab and search for the vacancy again. Highlight the job by clicking on the square to the left of the job title, click on the Apply button and then click continue.
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| Click on the Add button below the table on each of the screens. You will then be able to enter your information in the fields that appear below the table. Press Save once you are happy with your entry and the information will appear in the table above. |
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| You can edit, copy or delete an entry by clicking on the square to the left of the start date to highlight the line, it will turn orange, and using the relevant button below the table. |
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MSWord, Rich Text Format (RTF) and PDF document formats are all supported. Any attachments uploaded in these formats will always be considered as part of your application.
You are able to attach documents in other formats e.g. examples of work in software regularly used within your particular discipline, but the University cannot guarantee that the department recruiting to the vacancy will have the relevant software to access your attachment.
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I am not given the option to upload an attachment for a particular vacancy?
| You are able to provide additional information in the form of attachments for vacancies that are Grade 6 or above. If the job you are applying for is Grade 1 to 5 it is not necessary to provide attachments and the tab is therefore not presented as part of your application. |
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I have made an error in my application, can I change it?
You are able to change all the information you have entered while your application is in Draft status. Once you have submitted your application you are no longer able to edit the information you entered.
You may choose to withdraw your application and replace it with a new application as long as the closing date hasn’t passed. Please note, you will not be able to edit your original application. If you withdraw your application you will have to rekey the information in your Application Statement, where you saw the vacancy and the Further Information questionnaires.
** It is important to note that if you withdraw your application once the vacancy is beyond its closing date you will not be able to submit a new application for this job and will have prevented yourself from being considered for the role.
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