Cookie and similar technologies policy

This statement explains how we use cookies on the University's main web pages (i.e. those in www.sheffield.ac.uk and www.shef.ac.uk). Please note, however, that most units of the University run and maintain their own websites on the www.sheffield.ac.uk domain (these will be identified as www.name.sheffield.ac.uk or name.sheffield.ac.uk or sheffield.ac.uk/name). These sites may carry their own cookie statement or provide additional information relating to their activities, which will supersede or supplement this cookie statement.

For information about what types of personal information will be gathered when you visit the website, and how this information will be used, please see our privacy policy.

How we use cookies

All of our web pages use "cookies". A cookie is a small file of letters and numbers that we place on your computer or mobile device if you agree to allow cookies to be set. These cookies allow us to distinguish you from other users of our website, which helps us to provide you with a good experience when you browse our website and enables us to improve our website. The site also uses both 1st-party and 3rd-party cookies; third-party cookies may be used exclusively to anonymously relate advertising interactions across the web with activity on the website. We do not knowingly associate targeting or analytics cookies with personal information.

Most web browsers allow some control of most cookies through the browser settings. To find out more about cookies, including how to see what cookies have been set and how to manage and delete them please visit allaboutcookies.org.

Types of cookies we use

We use the following types of cookies:

  • strictly necessary cookies - these are essential in to enable you to move around the websites and use their features. Without these cookies the services you have asked for, such as registering for an account, cannot be provided.
  • analytics cookies - these cookies collect information about how visitors use a website, for instance which pages visitors go to most often. We use this information to improve our websites, to help understand the impact of advertising on website usage and to aid us in investigating problems raised by visitors. These cookies do not collect information that identifies a visitor.
  • functionality cookies - these cookies allow the website to remember choices you make and provide more personal features. For instance, a functional cookie can be used to remember the volume level you prefer to use when watching videos on our websites. The information these cookies collect may be anonymised and they cannot track your browsing activity on other websites.
  • targeting cookies - these cookies are used to deliver adverts more relevant to you and your interests. They collect information about your browsing habits but do not collect or use information that identifies a visitor. Targeting cookies are linked to services provided by third parties, such as 'like' and 'share' buttons and advertisements. We use targeting cookies to send third parties information on your visit so that they can make their advertising more relevant to you when you visit their websites. To opt out of targeting visit youronlinechoices.com/uk/your-ad-choices

Specific cookies we use

Cookies may be set either by the www.sheffield.ac.uk ("first party cookies"), or by a third party website ("third party cookies"). The tables below identify the cookies we use and explain the purposes for which they are used.

However, we continue to collect information about third-party cookies and the tables below are based on the work completed to date. Accordingly, we may update the information contained in this section from time to time. Additionally, some cookies may be set from time to time by feeds from third party websites that we make available on our sites.

First party cookies

Cookie name Expiration time Description
_ga_xxx 2 years Used to distinguish users
_gat 10 minutes Used to throttle request rate
_ _utma 2 year from set/update Used to distinguish users and sessions. The cookie is created when the javascript library executes and no existing __utma cookies exists. The cookie is updated every time data is sent to google analytics
_ _utma 10 minutes Used to throttle request rate
_ _utmb 30 mins from set/update Used to determine new sessions/visits. The cookie is created when the javascript library executes and no existing __utmb cookies exists. The cookie is updated every time data is sent to google analytics
_ _utmc End of browser session Not used in ga.js. Set for interoperability with urchin.js. Historically, this cookie operated in conjunction with the __utmb cookie to determine whether the user was in a new session/visit
_ _utmz 6 months from set/update Stores the session source or campaign that explains how the user reached your site. This cookie is created when the javascript library executes and is updated every time data is sent to google analytics
_ _utmy 2 years from set/update Used to store visitor level custom variable data. This cookie is created when a developer uses the _setCustomVar method with a visitor level custom variable. This cookie was also used for the deprecated _setVar method. The cookie is updated every time data is sent to google analytics.
Provider Purpose Further info
Google Analytics This collects information about how visitors use the website, to be able to compile reports and make improvements to better meet our users' needs. The cookies collect information in an anonymous form, including the number of visitors to the site, where visitors have come to the site from and the pages they visited.

Google Analytics data and privacy information

Opt out add-on for Google Analytics

Third party cookies and related technologies

Provider Purpose Further info
Doubleclick (Google company)

DoubleClick allows the advertising network to identify users across multiple sessions purely for advertising purposes.

This technology may be used to target ads based on user behaviour, report on advertising campaign performance, and to control how often certain ads are seen by users.

DoubleClick (Google): What is it and what does it do? - The Guardian

Opt out option

RadiumOne

RadiumOne provides the po.st link shortening service. They also make use of cookies to record information about the website or content you have chosen to share.

This information is used to identify the interests of users who share Post links and users who click on these links in order to deliver targeted advertising.

RadiumOne - use of cookies (see sections B and C)

RadiumOne - po.st terms and conditions

How to refuse RadiumOne advertising cookies

YouTube

YouTube uses cookies to help maintain the integrity of video statistics and prevent fraud.

We embed some videos on our site from our official YouTube channel; when we do this, we aim to use the privacy-enhanced mode which means YouTube will not set a cookie unless a user clicks to play the video. YouTube cookies contain the count of views of embedded videos.

YouTube privacy enhanced mode information
Twitter

We use Twitter to display relevant feeds on our site to enhance our content. Twitter widget data such as page visit and browser information is held within the cookie.

Twitter also uses logged in status information and may tailor content to improve your experience. This may include targeted advertising via cookies and information to help track conversion activity.

How Twitter for Websites widgets respect users' privacy

Our use of cookies and similar technologies

Twitter privacy policy

Hotjar

Hotjar is an analysis and feedback tool that reveals the online behaviour and feedback of website visitors.

Examples of the type of information collected include, but is not limited to, pages visited, how pages are used and interacted with, type of device and browser used and the country you are in. Hotjar uses cookies to collect non-personal information.

To opt out disable cookies from within your browser and remove them from your storage media

Hotjar privacy information and opt out option

Facebook and Facebook pixel

We use Facebook to display relevant feeds on our site to enhance our content. Facebook cookies indicate logged in status information to show relevant and social information for the social plugins and services.

We use cookies to help facebook show ads and to make recommendations based on products or services or information from the University that may be of interest to you.

You can control whether you see online interest-based ads from Facebook in your settings

Changes to our cookie statement

Any changes we may make to our cookie statement in the future will be posted on this page.


Contact

Any queries or concerns about the use of cookies on this website should be sent by email to dataprotection@sheffield.ac.uk or write to:

University Data Protection Officer
The University Secretary's Office
Edgar Allen House
241 Glossop Road
Sheffield
S10 2GW