Prospective University Suppliers 

The Department of Finance has a number of specialist teams, each supporting a specific area of the financial activities of the University. The Procurement Office is responsible for looking after prospective University suppliers.

The University of Sheffield procurement procedures vary according to the goods and services being purchased and their value. The University purchases through:

  • pre-tendered contracts – for most of its general goods and services
  • advertised tendering opportunities – for the purchase of more specialist items of equipment or services, or works projects not covered by an existing contract
  • a best value for money approach – for the purchase of some low value goods (items below £5,000) not covered by an existing contract

Each University of Sheffield department is responsible for purchasing its own goods and services following the appropriate procurement procedures relative to the items being purchased and according to value.

All orders are placed subject to the University of Sheffield Terms and Conditions for Goods / for Services and under any special terms negotiated by the Procurement Office, the NEUPC or national or inter-regional contracts.

In addition to adhering to our own Financial Directives, The University of Sheffield is also bound by both UK and EU procurement legislation. Purchases over the EU threshold, which are governed by the EU directives, are advertised and tendered through the In-Tend e-tendering system and advertised in the Official Journal of the European Union (OJEU).

If you are visiting a member of the procurement team in person then you can find out more about how to find us and opening times.

New vendor accounts

If a department wishes to purchases goods or services from a new supplier they will contact the procurement team to request a new vendor account for the supplier they wish to purchase from.

Once a new vendor account has been approved and created then the University department will raise a purchase order for you to supply the University with goods or services. Payment for goods or services will not be made without a valid University of Sheffield purchase order. We will return invoices to suppliers UNPAID if a valid University of Sheffield purchase order number is not quoted.