Graduation terms and conditions

By confirming your attendance at graduation, you the graduand confirm that you agree to abide by the conditions of the University of Sheffield.

Graduation mural
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Cancellation or postponement of the event

While every effort will be made to host graduation ceremonies as planned, the University may cancel, delay, or postpone its graduation ceremonies due to circumstances beyond its control or where ceremonies can no longer reasonably or safely take place.

In the event of any postponement or cancellation, the University will communicate this clearly on its website and will contact each attending student directly with as much notice as is reasonably practical.  

The University will not be liable for any costs incurred by either the graduand or guests due to postponement or cancellation of the event.  This includes, but is not limited to, travel, accommodation and subsistence costs or any loss of business or earnings.  

Therefore, the University strongly advises that graduands and their guests ensure they have sufficient insurance protection to cover any losses they may incur as a result of postponement or cancellation of ceremonies and book flexible rates for travel and accommodation wherever possible.


Academic robes

By confirming your attendance at graduation, you the graduand confirm that you agree to wear official University of Sheffield academic robes provided by our robing company Ede & Ravenscroft Ltd at the ceremony.


Data Protection

Publication of names

The names of graduating students will be printed in the graduation programme which is available to all ticketed guests on the day.  If you would like your name removed from this publication, you must advise the Events Team in writing. Please email graduation@sheffield.ac.uk giving your full name, student registration number and award title and clearly confirm that you wish to be removed from the programme.

We do not print degree classification in the graduation programme.

Digital media

Graduation video - The ceremony proceedings are filmed and the recording is available to purchase after the ceremony. By electing to take part in the ceremony proceedings, you are giving permission for your image to be recorded.

Graduation live web cast of the ceremony - The graduation ceremonies are broadcast live over the University web site. By electing to take part in the ceremony proceedings, you are giving permission for your image to be recorded and broadcasted.

Photography - Professional photographers will be on campus during graduation and their photographs may be used in the university's future promotional literature. By electing to take part in the ceremony proceedings, you are giving permission for your image to be photographed and used.


Graduand and guest conduct

Graduands and guests are expected to behave in a manner fitting for the occasion. Any person who becomes disruptive will be asked to leave the hall.

A global reputation

Sheffield is a research university with a global reputation for excellence. We're a member of the Russell Group: one of the 24 leading UK universities for research and teaching.