If you are expecting an external organisation (e.g. an embassy, your employer, a government organisation) to pay some or all of your tuition fee and you need the University to send them an invoice, you must send an official letter from your sponsor to the University. This letter should come on company-letter headed paper and confirm the following;
- your name and Applicant Number/Registration Number/Personal ID Number
- your course of study
- the amount which the sponsor is agreeing to pay on your behalf
- any reference/award number which they need to be included in the invoice
- invoicing address
- the duration of the sponsorship ( e.g. for one year only or the dates of the entire course of study)
- a contact name and email address of the sponsor
If you are a new student, you will be sent a link advising you to upload a copy of your sponsor letter as part of your pre-registration set of actions. Alternatively, you can attach a copy of the original letter and send by email to firstname.lastname@example.org or, you can post the letter to the Student Fees Team, Student Administration Service, Firth Court, Western Bank, SHEFFIELD S10 2TN, UK.
If you are a continuing student and you need to provide a sponsor letter for each period of study, you can attach a copy of the original letter and send by email to email@example.com or, you can post the letter to the Student Fees Team, Student Administration Service, Firth Court, Western Bank, SHEFFIELD S10 2TN, UK.
Your sponsor may require a document that confirms the amount of tuition fee due for the relevant academic year before a sponsor letter can be produced for you. If you are an applicant, your offer letter will confirm your fee. If you are a continuing student, you can request a Certificate of Student Status here. Please ensure that you take the necessary steps to enable you to provide your sponsor letter at the beginning of each academic session.
The University is able to consider and approve sponsor letters from most employers, organisations and embassies. However, if your sponsor is new to the University and your tuition fee is £10000 or more, the University will do a credit reference check on the organisation before your sponsor letter is approved and an invoice is sent to them.
Invoices will be sent by our Income Office to your sponsor once you have provided a valid sponsor letter and you have registered with the University. If you sponsor requires an invoice at an earlier stage then please contact Student Fees Team (firstname.lastname@example.org)
We may share information with your sponsor about your progress at any time during your studies at the University.