Terms and Conditions of Engagement for Employers

The Careers and Employability Service aims to promote employers and their opportunities with efficiency and accuracy, whilst working in the best interests of our students and graduates. This relates to organisations looking to advertise vacancies and/or engage with students on-campus or remotely.


1. When engaging with our service, you are required to:

  • Provide us with complete and accurate information about your organisation and/or vacancies in order for us to independently trace or verify your organisation
  • Provide us with as much notice as possible for the promotion of your events and/or vacancies
  • Have appropriate Employers’ and Public liability insurance in place where applicable
  • Comply with all relevant legislation when advertising and conducting the selection process. Further guidance can be found on the ACAS website www.acas.org.uk or helpline 08457 474747 and, in the case of health and safety legislation at www.hse.gov.uk

2. When advertising vacancies, you are required to:

  • Pay at least national minimum wage, unless these are opportunities lasting less than 10 days (70 hours), opportunities which are undertaken as part of an academic course (excluding placement years) (see 2.1) or volunteering* opportunities with charities, not for profit or volunteering organisations

    * Defined by the NCVO as ‘any activity that involves spending time, unpaid, doing something that aims to benefit the environment or someone (individuals or groups) other than, or in addition to, close relatives.’
  • State the remuneration at the outset, either as a set figure, an appropriate range or expressed by reference to the UK national minimum wage or national living wage
  • State the basic rate of pay at national minimum wage or above, in cases where salary is partially based on commission or bonuses 
  • Explicitly state any exit fees associated with the opportunity at the outset
  • Pay for or reimburse any essential work equipment and work-related expenses
  • Be fully compliant with legal entitlement to annual leave
  • Expire the vacancy advert on Career Connect or notify the Careers & Employability Service when the post has been filled. 

2.1 Whilst the Careers & Employability Service will advertise unpaid opportunities that are completed as part of a programme of study (excluding placement year) when working unpaid is legally permitted, we strongly encourage employers to pay at least national minimum wage in these instances. This is inline with the Association of Graduate Careers Advisory Services (AGCAS) Work Experience Standard and the Good Practice Guide that we would hope all employers who recruit students/graduates will work towards. Further guidance can be found on the Government website.

2.2 For vacancies that require students/graduates to work in their own home, it is the employer’s responsibility to ensure that they have a Home Working policy that adheres to the Health and Safety at Work Act 1974. For further guidance, employers can refer to the Health and Safety Executive website.

2.3 Employers advertising Brand Manager or related vacancies on campus will be required to adhere to additional terms and conditions of advertising such vacancies.

3. The Careers & Employability Service reserves the right to edit or reject vacancies or decline participation in events and activities at our discretion which it reasonably believes not to be in the best interests of either students, graduates or the University. In particular, this will include organisations and/or opportunities which:

  • Have misleading, incomplete or inaccurate job descriptions
  • Promote or endorse illegal activity
  • In our judgement, requires an unreasonable financial outlay by the applicant and/ or require employees to make use of their personal bank account for purchases/sales
  • Are involved in the manufacture of tobacco products
  • Are connected with a ‘pyramid’ , ‘network’ (or similar style) selling scheme
  • Involve writing or reviewing academic course materials
  • Require the taking of medication or other forms of treatment, such as participating in drugs trials
  • Compromise the health and safety of students
  • Pay a salary or other type of reimbursement/ in-kind remuneration which is solely based on results or incentive-based schemes, eg commission-based work or the awarding of points which can be exchanged for rewards
  • Are submitted by private individuals
  • Conflict with Foreign and Commonwealth Office travel advice at the time of posting

4. For the avoidance of doubt, the Careers and Employability Service does not accept any liability whatsoever which may arise out of the content of any job advert or the recruitment of individual applicants who may not be legally entitled to work in the United Kingdom. It is the responsibility of the employer to check the right to work of applicants.

5. Non-UK nationals can now obtain a Graduate visa which permits them to stay in the UK for two years after graduation (or 3 years for PhD graduates). Additionally, organisations can hire longer-term under the Skilled Worker route. The Careers & Employability Service is unable to provide advice to employers on legislation relevant to the recruitment of non-UK nationals, however, more information is available on the ISE website. Queries can also be addressed to the UKBA or to an appropriately qualified legal adviser.

6. Recruitment agencies advertising on behalf of clients, must supply the client’s name and participation in events and activities by agencies will be at the discretion of the Careers & Employability Service.

7. The contact details submitted by employers will be stored by the Careers & Employability Service on our CRM system - Career Connect, and will be used for the purposes of supporting your engagement, in line with GDPR.

8. The Careers & Employability Service is unable to provide employers with details of students and graduates who may be suitable for particular posts.

9. The Careers & Employability Service does not accept any responsibility or liability whatsoever for the performance and/or behaviour of students and graduates either during the application process or as employees or workers of an organisation.

10. The Careers & Employability Service does not enter into negotiations about contracts of employment between an employer and prospective employee. For paid positions, employers are expected to provide employees with a copy of a written contract of employment.

11. The Careers & Employability Service will bear no liability for any loss, damage or delay arising from the delivery of services to promote an employer or their opportunities.

The Careers & Employability Service reserves the right to amend, replace or revoke this policy from time to time without giving prior notice.

Last updated: April 2024

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