Contact the teams

Information on how to contact the University Secretary's Office.

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Governance

For Governance related queries including Council, Senate and Committees email governance-admin@sheffield.ac.uk

For UEB related queries email ueb-admin@sheffield.ac.uk

Data Protection

For data protection related queries, including concerns about personal information email: dataprotection@sheffield.ac.uk

For queries about the archive or records management email Matthew Zawadzki

Policy

For queries about policy briefings, consultations, risk and related to the OfS email policy@sheffield.ac.uk  

Administration

For University Secretary's Office queries email uso-admin@sheffield.ac.uk

For diary queries relating to Dr Tony Strike, please contact Angela Davison on angela.davison@sheffield.ac.uk or +44 114 222 1215

University Secretary

For the University Secretary email university.secretary@sheffield.ac.uk

 University Secretary's Office

Tony Strike

University Secretary

Email: university.secretary@sheffield.ac.uk

Telephone: +44 114 222 1211

Roles and responsibilities

  • Advise and support the Chair of Council and the President and Vice-Chancellor
  • Secretary to the Council and Senate
  • Advise and support Council, Senate, the University Executive and their respective committees
  • Maintain and review the University's regulatory framework and governing instruments
  • Ensure compliance with the OfS public interest governance principles and CUC Code of Governance
  • Co-ordinate the provision of Legal Services
  • Co-ordinate communications to and from the Office for Students as the principal regulator
  • Support the Ethics and Risk management frameworks
  • Ensure Information Governance and compliance with data protection (GDPR) and freedom of information requirements
  • Enable the use of KPIs and benchmarking by Council for report and accountability
  • External policy horizon scanning, engagement and analysis
  • Co-ordinate institutional responses to sector consultations
  • Key link with external sector bodies and agencies
Angela Davison

Executive Assistant to the University Secretary

Email: angela.davison@sheffield.ac.uk

Telephone: +44 114 222 1215

  • Executive Assistant to the University Secretary

 Data Protection and Legal Services

Bethan Cook

Data Protection Assistant

Email: bethan.cook@sheffield.ac.uk

Telephone: +44 114 222 1715

Roles and responsibilities

  • Support with Freedom of Information requests, erasure requests, and Subject Access Requests

  • Maintain log of data protection breaches

  • First point of contact for the data protection team

  • General administrator and web editor for the data protection team

Rob Jackson

Data Protection Governance Officer

Email: r.jackson@sheffield.ac.uk

Telephone: +44 114 222 1058

Roles and responsibilities

  • Provide guidance, advice, and training relating to Data Protection Impact Assessments (DPIAs)

  • Seeking and evaluating DPIAs and data sharing agreements

  • Working with other areas of the University, in particular cyber-security, in undertaking due diligence of processes, operations, and technology products to ensure compliance

  • Provide training, advice, and guidance on data protection matters

Elspeth Summerfield

Assistant Data Protection Officer

Email: e.summerfield@sheffield.ac.uk

Telephone: +44 114 222 1208

Roles and responsibilities

  • Assisting with the compliance of the UK GDPR and Data Protection Act 2018
  • Processing Subject Access Requests and Freedom of Information Requests
  • Advice, guidance and training on GDPR, DPA and FOI
  • Working alongside University Information Champions
Luke Thompson

Head of Data Protection & Legal Services

Email: luke.thompson@sheffield.ac.uk

Telephone:  +44 114 222 1117

Roles and responsibilities

  • University Data Protection Officer
  • Advice and guidance on interpretation and implementation of the Data Protection Act and the General Data Protection Regulation
  • University compliance with the DP Act and GDPR
  • Training on Data Protection and Confidentiality
  • Compliance with the Freedom of Information Act, including responding to FOI requests on behalf of the University

 Governance

Matthew Borland

Senior Governance & Policy Officer

Email: m.borland@sheffield.ac.uk

Telephone: +44 114 222 1201

Roles and responsibilities

  • Senate
  • Senate Budget Committee
  • UEB Council Newsletter Strategic Advisory Group - Student Numbers and Fees
  • Strategic Advisory Group - Student Numbers and Fees
  • Keeping abreast of policy developments affecting higher education and producing the weekly Policy Briefing
  • Drafting briefings, reports, bids and consultation documents in response to emerging Government policy
  • Investigating national HE policy proposals, international developments and strategic projects to assess impacts on the University and wider HE context
Kathryn Clements

Governance Officer

Email: kathryn.clements@sheffield.ac.uk

Telephone: +44 114 222 1716

Roles and responsibilities

  • Administrative support for meetings of Council, Senate UEB (including UEB Away Days) and various other committees as required
  • Almanac of University Committees
  • Annual Review of Committee Memberships
  • Maintenance and oversight of UEB business cycle spreadsheet
  • Maintenance of Governance and UEB web pages
  • Senate Nominations Committee
  • University Calendar
Edward Smith

Senior Governance Officer

Email: e.p.m.smith@sheffield.ac.uk

Telephone: +44 114 222 1206

Roles and responsibilities

  • Central governance committees
  • UEB minutes
  • UEB sub-groups
Matt Stannard

Governance Assistant

Email: m.j.stannard@sheffield.ac.uk

Telephone: +44 114 222 1741

Roles and responsibilities

  • Administrative support for meetings
  • Almanac of University Committees
  • Annual Review of Committee Memberships
  • Maintenance of Governance and UEB web pages
  • Minute Books
Kate Sullivan

Senior Governance Officer

Email: kate.sullivan@sheffield.ac.uk

Telephone: +44 114 222 1202

  • Central governance committees
  • UEB minutes
  • UEB sub-groups
David Swinn

Head of Governance

Email: d.swinn@sheffield.ac.uk

Telephone: +44 114 222 1213

Roles and responsibilities

  • Leading the Governance Team
  • UEB Secretary (including support to and forward planning of UEB business and agendas with the VC and DVC)
  • Officers' Informal Group (OIG), Council and Council Nominations Committee
  • Audit Committee
  • Finance Committee Minutes
  • Code of Ethics
  • University's Regulatory Framework (Charter, Statutes, Regulations, etc)
  • University Calendar
  • Almanac of University Committees
  • Producing Governance and Policy briefings or presentations to inform bids, policy proposals and consultation responses
  • Co-ordinating provision of Legal Services and advice

      Policy

      Santhana Gopalakrishnan

      Senior Policy Officer

      Email: s.gopalakrishnan@sheffield.ac.uk 

      Telephone: +44 114 222 1219

      Roles and responsibilities

      • Keeping abreast of policy developments affecting higher education and supporting impact assessments of external developments
      • Producing the Policy Briefing
      • Undertaking research across a range of strategic project streams
      • Supporting the University in political lobbying
      • Liaising with student groups where required
      • Working on specific projects, including the tracking of UEB priorities and actions
      • Assisting the Raising Awareness, Raising Aspiration project; a University of Sheffield led OfS funded project
      Jennifer Knapp-Wood

      Senior Policy Officer

      Email:  j.knapp-wood@sheffield.ac.uk

      Telephone: +44 114 222 1218

      Roles and responsibilities

      • Keeping abreast of policy developments affecting higher education and producing the Policy Briefing
      • Lead on supporting University assessment of performance through corporate-level Key Performance Indicators
      • Lead on facilitation of high-level institutional risk management processes in the University
      • Drafting briefings, reports, bids and consultation documents in response to emerging Government policy
      • Investigating national HE policy proposals, international developments and strategic projects to assess impacts on the University and wider HE context
      • Assisting the Raising Awareness, Raising Aspiration project; a University of Sheffield led OfS funded project
      • Secretary to Risk Review Group
      • Secretary to the Strategic Advisory Group - Student Numbers and Fees
      Amy Williams

      Head of Policy

      Email: amy.williams@sheffield.ac.uk

      Telephone: +44 114 222 1216

      • Leading the Policy Team
      • Co-ordination and provision of policy briefings
      • Keeping abreast of policy developments affecting higher education and leading on related policy, strategy and lobbying work
      • Co-ordination and preparation of responses to Government and other sector body consultations
      • Supporting the management of UEB strategic priorities and projects

      Records Management and Archives

      Sarah Broadhurst

      Records Manager

      Email: s.broadhurst@sheffield.ac.uk

      Telephones: +44 114 222 1712

      Roles and responsibilities

      • Work with Academic and Professional Services to assess and improve record keeping systems and records management
      • Assist with implementation of the Information Classification Scheme
      • Monitor and assess departmental activities against compliance with University policies, providing feedback and monitoring progress
      • Provision of guidance, support and advice
      Bev Dobson

      Records Supervisor - Records Management

      Email: b.a.dobson@sheffield.ac.uk

      Telephone: +44 114 222 1157

      Roles and responsibilities

      • Operational responsibility for University records centre
      • Undertakes transfers of records from departments, disposal of records and retrieval of records
      • Provision of guidance and advice to departments on records and record-keeping
      • Assistance with archive activities
      Justine Martin

      Records Management Assistant

      Email: justine.martin@sheffield.ac.uk

      Telephone: +44 114 222 3205

      Roles and responsibilities

      • Assistance with operational activities of University records centre
      Matthew Zawadzki

      Head of Records Management & University Archivist

      Email: m.zawadzki@sheffield.ac.uk

      Telephone: +44 114 222 1128

      Roles and responsibilities

      • Records Management Strategy and policy development and interpretation; provision of guidance and advice
      • Oversee University records centre activities
      • University Archivist
      • Strategy and policy development
      • Management of University archive
      • Provide access to archives and responses to historical enquiries 

         National Technician Development Centre 

        Sara Bacon

        National Technician Development Centre Manager

        Email: s.bacon@sheffield.ac.uk

        Telephone: +44 114 225 7407

        Roles and responsibilities

        • Manager of the NTDC Team
        • Developing new funding streams and services related to HE Technician Development & Modernisation activities
        • Working directly with HEIs to enable staff and service development through the application of the NTDC toolkit
        • Support HEIs to achieve the Science Council’s Technician Commitment
        • Raising the profile of technicians and promoting Technician related activity
        Liam Barr

        Centre Administrator

        Email: liam.barr@sheffield.ac.uk

        Telephone: +44 114 222 9773

        Roles and responsibilities

        • Co-ordinating NTDC Office activities
        • Co-ordinating HEaTED office and customer service activities
        • Support to team leader
        Jared Carnie

        Operations Manager / Skills Audit Officer

        Email: j.carnie@sheffield.ac.uk

        Telephone: +44 114 222 9641

        Roles and responsibilities

        • Managing delivery of business services for the NTDC Team
        • Technician Audit Administrator (development & maintenance)
        • Supporting external business development
        Terry Croft

        Founding Director of National Technician Development Centre

        Email: t.croft@sheffield.ac.uk

        Telephone: +44 114 222 9770

        Roles and responsibilities

        • Key link to HEIs, sector bodies and related organisations for the National Centre and project implementation
        • External consultant for technical staff planning and organisation
        • Chair: HE Trailblazer Technician Standards Working Group
        Jake Green

        Survey Officer

        Email: jake.green@sheffield.ac.uk

        Telephone: +44 114 225 7405

        Roles and responsibilities

        • Delivering the NTDC Audit
        • Carrying out surveys and data analysis
        • Supporting Operations Manager
        Natalie Kennerley

        Director of National Technician Development Centre

        Email: n.j.kennerley@sheffield.ac.uk

        Telephone: +44 114 225 7406

        Roles and responsibilities

        • Working directly with HEIs to enable staff and service development through the application of the NTDC toolkit
        • Raising the profile of technicians and promoting Technician related activity
        • Overseeing Centre workstreams
        Mel Leitch

        Deputy Director

        Email: mel.leitch@sheffield.ac.uk

        Telephone: +44 114 22 57408

        • Supporting the Centre Director
        • Working directly with HEIs to enable staff and service development through the application of the NTDC toolkit
        • Raising the profile of technicians and promoting Technician related activity
        • Overseeing Centre workstreams
        Chris Turgoose

        Specialist Advisor

        Email: c.turgoose@sheffield.ac.uk

        Telephone: +44 114 222 9161

        Roles and responsibilities

        • Providing support and expertise to the NTDC (in particular with regards to Apprenticeships) as required
        Jacob Welby

        Marketing, Communications and Administration Officer

        Email: j.t.welby@sheffield.ac.uk

        Telephone: +44 114 222 9670

        Roles and responsibilities

        • Organising NTDC and HEaTED workshops and events such as conferences, training sessions and similar
        • Developing marketing activities, promotional materials, including NTDC and HEaTED site and social media
        • Assisting co-ordination of central office systems

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