Contact the teams
Information on how to contact the University Secretary's Office.

Governance
For Governance related queries including Council, Senate and Committees email governance-admin@sheffield.ac.uk
For UEB related queries email ueb-admin@sheffield.ac.uk
Data Protection
For data protection related queries, including concerns about personal information email: dataprotection@sheffield.ac.uk
For queries about the archive or records management email Matthew Zawadzki
Policy
For queries about policy briefings, consultations, risk and related to the OfS email policy@sheffield.ac.uk
Administration
For University Secretary's Office queries email uso-admin@sheffield.ac.uk
For diary queries relating to Jeannette Strachan, please email universitysecretarypa@sheffield.ac.uk
University Secretary
For the University Secretary email university.secretary@sheffield.ac.uk
University Secretary's Office
- Jeannette Strachan
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University Secretary
Email: university.secretary@sheffield.ac.uk
Telephone: +44 114 222 1211
Roles and responsibilities
- Advise and support the Chair of Council and the President and Vice-Chancellor
- Secretary to the Council and Senate
- Advise and support Council, Senate, the University Executive and their respective committees
- Maintain and review the University's regulatory framework and governing instruments
- Ensure compliance with the OfS public interest governance principles and CUC Code of Governance
- Co-ordinate the provision of Legal Services
- Co-ordinate communications to and from the Office for Students as the principal regulator
- Support the Ethics and Risk management frameworks
- Ensure Information Governance and compliance with data protection (GDPR) and freedom of information requirements
- Enable the use of KPIs and benchmarking by Council for report and accountability
- External policy horizon scanning, engagement and analysis
- Co-ordinate institutional responses to sector consultations
- Key link with external sector bodies and agencies
- Angela Davison
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Executive Assistant to the University Secretary
Email: angela.davison@sheffield.ac.uk
Telephone: +44 114 222 1215
- Executive Assistant to the University Secretary
Data Protection and Legal Services
- Bethan Cook
-
Data Protection Assistant
Email: bethan.cook@sheffield.ac.uk
Telephone: +44 114 222 1715
Roles and responsibilities
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Support with Freedom of Information requests, erasure requests, and Subject Access Requests
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Maintain log of data protection breaches
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First point of contact for the data protection team
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General administrator and web editor for the data protection team
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- Rob Jackson
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Data Protection Governance Officer
Email: r.jackson@sheffield.ac.uk
Telephone: +44 114 222 1058
Roles and responsibilities
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Provide guidance, advice, and training relating to Data Protection Impact Assessments (DPIAs)
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Seeking and evaluating DPIAs and data sharing agreements
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Working with other areas of the University, in particular cyber-security, in undertaking due diligence of processes, operations, and technology products to ensure compliance
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Provide training, advice, and guidance on data protection matters
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- Elspeth Summerfield
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Assistant Data Protection Officer
Email: e.summerfield@sheffield.ac.uk
Telephone: +44 114 222 1208
Roles and responsibilities
- Assisting with the compliance of the UK GDPR and Data Protection Act 2018
- Processing Subject Access Requests and Freedom of Information Requests
- Advice, guidance and training on GDPR, DPA and FOI
- Working alongside University Information Champions
- Luke Thompson
-
Head of Data Protection & Legal Services
Email: luke.thompson@sheffield.ac.uk
Telephone: +44 114 222 1117
Roles and responsibilities
- University Data Protection Officer
- Advice and guidance on interpretation and implementation of the Data Protection Act and the General Data Protection Regulation
- University compliance with the DP Act and GDPR
- Training on Data Protection and Confidentiality
- Compliance with the Freedom of Information Act, including responding to FOI requests on behalf of the University
Governance
- Matthew Borland
-
Senior Governance & Policy Officer
Email: m.borland@sheffield.ac.uk
Telephone: +44 114 222 1201
Roles and responsibilities
- Senate
- Senate Budget Committee
- UEB Council Newsletter Strategic Advisory Group - Student Numbers and Fees
- Strategic Advisory Group - Student Numbers and Fees
- Keeping abreast of policy developments affecting higher education and producing the weekly Policy Briefing
- Drafting briefings, reports, bids and consultation documents in response to emerging Government policy
- Investigating national HE policy proposals, international developments and strategic projects to assess impacts on the University and wider HE context
- Kathryn Clements
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Senior Governance Coordinator
Email: kathryn.clements@sheffield.ac.uk
Telephone: +44 114 222 1716
Roles and responsibilities
- Administrative support for meetings of Council, Senate UEB (including UEB Away Days) and various other committees as required
- Almanac of University Committees
- Annual Review of Committee Memberships
- Maintenance and oversight of UEB business cycle spreadsheet
- Maintenance of Governance and UEB web pages
- Senate Nominations Committee
- University Calendar
- Edward Smith
-
Senior Governance Officer
Email: e.p.m.smith@sheffield.ac.uk
Telephone: +44 114 222 1206
Roles and responsibilities
- Central governance committees
- UEB minutes
- UEB sub-groups
- Vacancy
-
Governance Coordinator and Administrative Assistant
Email:
Telephone:
Roles and responsibilities
- Administrative support for meetings
- Almanac of University Committees
- Annual Review of Committee Memberships
- Maintenance of Governance and UEB web pages
- Minute Books
- Kate Sullivan
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Senior Governance Officer
Email: kate.sullivan@sheffield.ac.uk
Telephone: +44 114 222 1202
- Central governance committees
- UEB minutes
- UEB sub-groups
- David Swinn
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Head of Governance
Email: d.swinn@sheffield.ac.uk
Telephone: +44 114 222 1213
Roles and responsibilities
- Leading the Governance Team
- UEB Secretary (including support to and forward planning of UEB business and agendas with the VC and DVC)
- Officers' Informal Group (OIG), Council and Council Nominations Committee
- Audit Committee
- Finance Committee Minutes
- Code of Ethics
- University's Regulatory Framework (Charter, Statutes, Regulations, etc)
- University Calendar
- Almanac of University Committees
- Producing Governance and Policy briefings or presentations to inform bids, policy proposals and consultation responses
- Co-ordinating provision of Legal Services and advice
National Technician Development Centre
- Sara Bacon
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National Technician Development Centre Manager
Email: s.bacon@sheffield.ac.uk
Telephone: +44 114 225 7407
Roles and responsibilities
- Manager of the NTDC Team
- Developing new funding streams and services related to HE Technician Development & Modernisation activities
- Working directly with HEIs to enable staff and service development through the application of the NTDC toolkit
- Support HEIs to achieve the Science Council’s Technician Commitment
- Raising the profile of technicians and promoting Technician related activity
- Sarah Baggley
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Operations and Engagement Manager
Email: s.baggley@sheffield.ac.uk
Telephone:
Roles and responsibilities
- Operational Management of HEaTED
- Lead on Business Development and Engagement activities
- Plan, implement and support the facilitation of CPD and Networking activities
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- Jared Carnie
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Operations Manager / Skills Audit Officer
Email: j.carnie@sheffield.ac.uk
Telephone: +44 114 222 9641
Roles and responsibilities
- Managing delivery of business services for the NTDC Team
- Technician Audit Administrator (development & maintenance)
- Supporting external business development
- Terry Croft
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Founding Director of National Technician Development Centre
Email: t.croft@sheffield.ac.uk
Telephone: +44 114 222 9770
Roles and responsibilities
- Key link to HEIs, sector bodies and related organisations for the National Centre and project implementation
- External consultant for technical staff planning and organisation
- Chair: HE Trailblazer Technician Standards Working Group
- Jake Green
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Survey Officer
Email: jake.green@sheffield.ac.uk
Telephone: +44 114 225 7405
Roles and responsibilities
- Delivering the NTDC Audit
- Carrying out surveys and data analysis
- Supporting Operations Manager
- Harriet Grant
-
Centre Administrator
Email: harriet.grant@sheffield.ac.uk
Telephone: +44 114 222 9773
Roles and responsibilities
- Co-ordinating NTDC Office activities
- Co-ordinating HEaTED office and customer service activities
- Support to team leader
- Savannah Lawson
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Marketing, Communications and Administration Officer
Email: s.i.lawson@sheffield.ac.uk
Telephone: +44 114 222 9670
Roles and responsibilities
- Organising NTDC and HEaTED workshops and events such as conferences, training sessions and similar
- Developing marketing activities, promotional materials, including NTDC and HEaTED site and social media
- Assisting co-ordination of central office systems
- Mel Leitch
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Director of National Technician Development Centre
Email: mel.leitch@sheffield.ac.uk
Telephone: +44 114 225 7406
Roles and responsibilities
- Working directly with HEIs to enable staff and service development through the application of the NTDC toolkit
- Raising the profile of technicians and promoting Technician related activity
- Overseeing Centre workstreams
- Ollie Manton
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Survey Officer
Email: o.manton@ntdc.ac.uk
Telephone: +44 114 225 7405
Roles and responsibilities
- Delivering the NTDC Audit
- Carrying out surveys and data analysis
- Supporting Operations Manager
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- Chris Turgoose
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Specialist Advisor
Email: c.turgoose@sheffield.ac.uk
Telephone: +44 114 222 9161
Roles and responsibilities
- Providing support and expertise to the NTDC (in particular with regards to Apprenticeships) as required
- Caleb Wright
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Deputy Director
Email: enquiries@ntdc.ac.uk
Telephone: +44 114 22 57408
- Supporting the Centre Director
- Working directly with HEIs to enable staff and service development through the application of the NTDC toolkit
- Raising the profile of technicians and promoting Technician related activity
- Overseeing Centre workstream