Uploading your eThesis to White Rose eTheses Online

Guidance on Uploading your eThesis to White Rose eTheses Online (WREO).


When do I upload to WREO?

You should only upload the final, examined and awarded version of your thesis to WREO once your examiners have approved any required corrections following your viva. 

Where do I upload?

University of Sheffield theses are held on the White Rose eTheses Online server (WREO). This has been used since 2004 as a joint institutional repository for the universities of Leeds, Sheffield and York to provide access to electronic research papers and has a history of being robust, secure and easy to use.

How do I upload?

First you will need to create an account on the White Rose eTheses Online. Once you have created an account, you will be able to log in and the system will guide you through a range of screens, indicating which fields are compulsory and must be completed. You will be asked to upload your thesis. This should be done as a single file wherever possible. However, if there is a good reason why the thesis should be uploaded as multiple chapter files, for example, if specific chapters are embargoed, then this is acceptable. If you intend to embargo your eThesis for a period of time, you are responsible for setting the embargo option on the upload page. Failure to do so may result in your eThesis being made available online.  

A detailed step-by-step guide to uploading your ethesis is available to download below.

Ensure that you only upload files that form part of your thesis and that you do not upload any additional files such as your Access to Thesis or extended embargo form. Please ensure that you do not include any signatures on documents within your thesis file.

Can I redact my eThesis?

If your thesis contains sensitive information, or material for which copyright clearance has not been obtained you should remove this material and submit a redacted eThesis. This is the version of the thesis that will be made publicly available once your degree has been awarded (and once any approved embargo period has expired). However, you will also need to provide a complete copy of your eThesis for the University Library. This should also be uploaded as an eThesis, but this version will not be made visible or available once your degree is awarded, other than to staff in the Library and Research, Partnerships and Innovation with access to WREO.

What digital format should my eThesis be in?

Preferably pdf. You might wish to append to your eThesis data and files that exist in other formats but remember that not everyone might be able to read or view them.

Will my thesis be immediately online?

No. The uploaded file will not go live until after your degree has been awarded.  Remember, if you need to set an embargo you must choose this option when you upload your thesis.

Can I limit access to my thesis once it has been made live?

Once your eThesis has been uploaded and checked it is available worldwide, unless an embargo has been set. If you have concerns about this, discuss them with your supervisor and consider the embargo options available to you.  You are responsible for setting any embargo options at the point you upload your eThesis to the White Rose eTheses Online server.

The Access to Thesis form indicates the Creative Commons licence through which you are making your thesis available. It is recommended that you use Creative Commons licence: Attribution-Non-commercial-No Derivative Works [by-nc-nd] but you may choose others.

What am I agreeing to when I upload my thesis?

By agreeing to the eThesis deposit agreement, you are allowing the University of Sheffield to make your thesis available over the internet via an entirely non-exclusive agreement, leaving you free to publish your work in its present or future versions elsewhere. You are also agreeing that, without changing your content, your thesis may be converted to any medium or format for the purpose of future preservation and accessibility.


Guide to uploading to WREO