Health and Safety

The University has a legal duty to ensure the health and safety of staff, students and visitors. As an individual, you will be required to undergo compulsory training in procedures to be adopted in the event of a fire and for working in the School outside normal working hours. You may also be required to attend other appropriate training courses as determined by your Supervisor and the Safety Officer. Your Supervisor will discuss this with you, and provide you with more detailed information.
The School Safety Officer is Cheryl Oliver x 20871 or email or Health and Safety Team

Should I be away from the office and you require any advice, please contact your Section Safety Officer:

CRG Nikki Croft x20891
DTS Rebecca Swift x22988

Gill Rooney or Liz Metham

x20800 or x20671

Joanne Turner or Hannah Pinnock

 x20751 or x 20713
PH Sue Wilson or Catherine Grinold

x20776 or x20811

PGR's Cheryl Oliver x 20871

Health and Safety Induction

The University of Sheffield is committed to ensuring that every person employed is provided with sufficient health and safety information and training to enable them to do their work safely. Accordingly new employees are to be provided with a formal health and safety induction in addition to the HR induction.

This health and safety induction process must be refreshed when employees transfer from other Departments/Sections or returning after a lengthy period of absence (eg. career break, maternity leave and long term ill-health).

The completion of the course will be captured against each individual and recorded in Health & Safety’s central training record database.

Please note this course is for STAFF ONLY and can be found by clicking on the following link: -

Useful Information

Fire Safety - Regent Court

  • When the fire alarm sounds leave the building by the nearest staircase and shut all doors behind you.
  • The assembly point for ScHARR is St George’s Church Yard. Please note that this is IN the church yard and NOT on the pavement beside.
  • Please do not obstruct the gateway of the quad or the main entrance.
  • Please do not re-enter the building until you have been given the all clear.

Fire Safety - Innovations Centre

  • When the fire alarm sounds leave the building by the nearest staircase and shut all doors behind you.
  • The assembly point for Innovations Centre is the pedestrian zone St Georges Church and Regent Court.
  • Please do not re-enter the building until you have been given the all clear.

Staff should report any risks or concerns to the Centre Manager, Allan Wood, or Building Administrator, Jayne Taylor, so the Innovation Centre can investigate and take remedial action if necessary.

For further information about the meeting point please see the 'Downloads' section to the right.

Fire Safety - West Court

  • When the fire alarm sounds leave the building by the nearest staircase and shut all doors behind you.
  • The assembly point for West Court is St George's Church Yard.
  • Please do not re-enter the building until you have been given the all clear.

First Aid

Current First Aiders in ScHARR are:

  • Dan Green x 20771 Certificate valid until 1 July 2022.  Based in Regent Court
  • Dale Griffin x 26127 Certificate valid until 24 May 2020.  Based in Regent Court
  • Cheryl Oliver x 20871 Certificate valid until 10 December 2021. Based in Regent Court
  • Helen Shulver x 24394 Certificate valid until 10 January 2021 Based in Innovation Centre
  • Richard Simmonds x 24381 Certificate valid until December 2021 Based in Innovation Centre
  • Tracey Young x 20837 Certificate valid until June 2020. Based in West Court

*not First Aiders but consultants in A&E.  Based in Regent Court


If for any reason you cannot locate a First Aider in Regent Court, a list is available of nearby contacts in the 'Downloads' section who are qualified to assist.

First Aid Boxes

ScHARR has five first aid boxes in Regent Court, two in the Innovation Centre and two in West Court. Details of their location and who keeps them stocked are as follows;


• Ground floor kitchen, Cheryl Oliver
• First floor reception, Cheryl Oliver
• First floor kitchen, Andrea Shippam
• Second floor kitchen, Alex Rose
• Third floor kitchen, Joanne Turner

• DTS Room 2.04a, 2.15, 3.10 Rebecca Swift
• HSR Admin Office Room 1.06, Richard Simmonds

• First Floor Kitchen Liz Metham
• Second Floor Kitchen Liz Metham

If you require additional first aid contents please contact

First Aid Treatment Form

Accidents and Emergencies

Any incident requiring emergency medical, fire or police attendance should be reported immediately. The University emergency telephone number is: 4444 and is manned 24 hours per day or alternatively dial 999.

If an incident, such as a crime or attempted crime occurs, then you must also report the matter to Security Services x 24085 on an internal phone or 0114 22 24085 on a mobile phone. This is necessary in order to assist the police and University Security Services. Incidents, such as theft, vandalism, gas and water leaks, should be reported immediately.  Please note that Security Services have a well documented way of reporting crime at the University of Sheffield and their staff are well trained in asking the right questions in order to ascertain the relevant information.

To report a non-emergency or antisocial behaviour dial 101.

Accident Reporting

All accidents that occur on the premises, however small, should be reported in the first instance using the online procedures.

If you are unsure about any accident that may need reporting, please contact Cheryl Oliver for advice x 20871

Accident Report Form

Automatic External Defibrillator (AED)

DSE and Workplace Inspection

Information on Health and Safety matters relating to the use of Display Screen Equipment is available via the 'Downloads' link.

Each Section has its own Display Screen Assessor, who will be able to offer specific advice if you use a display screen on a regular basis.

Karen Beck or Richard Simmonds (DTS)

Cheryl Oliver (Covering HEDS)

Sue Wilson or Catherine Grinold (Public Health)

Joanne Turner (HSR)

Hannah Pinnock (HSR Innovation Centre)

Cheryl Oliver (CRG)

Cheryl Oliver  (PGR's)

Out of Hours

Normal working hours are 0730 hrs to 1800 hrs Monday to Friday.
Anyone else wishing to work out of normal working hours has to comply with University's obligations under the Health & Safety at Work etc. Act 1974 and as such are obliged to attend certain training courses at various frequencies.

Please note under no circumstances should any member of staff or student be working in the building out of hours without completing the out of hours training.

Swipe cards enabling out of hours access will be activated once training has been undertaken.  Please contact ScHARR Reception to activate UCard once training has been completed.

Emergency services can be contacted out of hours by dialling 4444 on an internal phone or 0114 22 24444 on a mobile phone.


For information on training please see link below

On line health and safety training system

  • Fire Training.  (Approx 15 mins). Current Health and Safety Law and the University's Health and Safety Policy require that staff undertake fire training annually.
  • Display Screen Equipment. (Approx 20 mins). A display screen user is someone who uses a monitor an hour or more at a time, on  most days. If you are a user you need an assessment.
  • First Aid. The University offers a 3 day First Aid at Work qualification, which is accredited by the Health and Safety Executive.
  • Out of Hours. (Approx 10 mins). Training should be completed by all out of hours workers. Normal working hours are 07:30-18:00 Monday to Friday.
  • General Health and Safety FOR STAFF ONLY. (Approx 15 mins). Training to provide a safe and healthy working environment for staff.

Annual Audit

A safety inspection of the School must be completed annually.  This inspection will conducted by the School Safety Officer, your relevant section safety officer as well as the School DSE assessor.  A record of the findings will be made and a copy sent to the Dean to review and ensure appropriate action has been taken to rectify the findings.  You will be given prior notice as to when it will be carried out but  please be as accommodating as possible during the inspection.

General Information

Workplace Health & Wellbeing

The University Staff Occupational Health service advises on all matters concerning the effects of work on health.

Bringing you better Occupational Health


Individual personal preferences makes it difficult to specify an environment which satisfies everyone. 

The ideal temperature in a workplace should be 16-19°C, the minimum being 13°C.

There is no recommended maximum temperature.  Should you be experiencing any form of heat stress, please refer to link below:

Heat Stress