US Loans: consumer information
Information and forms you may need during your studies if you are in receipt of a US Loan.
Registration reporting
If you are in receipt of Federal Loans the University is required to report your registration status to the National Student Loan Data System for Students every 60 days. In light of this, it is important that you notify us immediately of any changes to your attendance status or completion date.
Contact details for the Student Fees and Funding Team can be found at the bottom of this page.
In-School Deferment Request Form
If you require an In-School Deferment Request Form to be completed you can download this from the link below. You will need to be registered on your course and complete sections 1-3 before we can complete section 4.
In-School Deferment Request Form (PDF, 1,010 KB)
If you are not in receipt of loans but need your registration status to be reported for loan deferment purposes, please contact our team to request this.
Contact details for the Student Fees and Funding Team can be found at the bottom of this page.
Satisfactory Academic Progress Form
To comply with US Loan Federal Regulations the University is required to confirm your attendance and progression on your course twice per academic year. The Satisfactory Academic Progress Form policy gives further details:
Satisfactory Academic Progress Policy (PDF, 438KB)
To do this you will need to ask your department to complete a Satisfactory Academic Progress Form. We will email you when you need to do this.
You will be asked to send the signed form to us by a specified date, failure to do so could result in future funding instalment being delayed or prevent you from graduating.
Satisfactory Academic Progress Form (PDF, 111KB)
1098-T Tax Form
As a non-US institution, the University is not a US IRS tax deducting organisation, and has no authority to complete a 1098-T.
You can request a Certificate of Student Status from SSID confirming your tuition fees and amount paid.
Contact SSID to request a Certificate of Student Status (student login required).
For US tax purposes, the University of Sheffield's EIN (Employer Identification Number) is 1900002920A1.
Exit counselling
Once you have completed your course at Sheffield you are required to complete exit counselling. We will contact you during your final year to remind you to do this.
Federal Student Aid - Exit counselling
Data security and privacy
Your rights under the General Data Protection Regulation (GDPR) 2018 are outlined on the University's Data protection pages. Section 4. 'Subject Access Requests' explains how individuals can request access to their personal data under the UK GDPR.
We also provide a link to the webpage above in our Privacy Notice for students (under 'Accessing your personal data'): University's privacy policies.
The Student Fees and Funding Team will request data from you in order to process your loan application. In certain circumstances we are required to request specific information from you in order to comply with US federal regulations. We will hold any sensitive data that you submit to us in compliance with the GDPR and US federal regulations.
Should you have a complaint about how the Student Fees and Funding Team have handled your data as part of your loan application you have the right to file a complaint with the US Department of Education. If this is the case we would encourage you to contact our team in the first instance so that we can discuss the problem with you and try to resolve it. Our contact details can be found at the bottom of this page.
University policies
US Federal Regulations specify that we must provide information about certain policies at the University of Sheffield.
- Taking a leave of absence (LOA)
- Withdrawing from the University
- Refund Policies - Return to Title IV (R2T4) Policy – University of Sheffield (PDF, 393KB)
- Student Code of Conduct
- Default Management Plan (PDF, 519KB)
Additional support
- External support from The Institute of Student Loan Advisors (TISLA)
- Find out more information about how to stay safe online: National Cybersecurity Alliance (NCA) - Online Safety Basics
- Disability and Dyslexia Support Service (DDSS)
- Other University support services
Contact the Student Fees and Funding Team
For specific questions about US loans, get in touch: usloans@sheffield.ac.uk