Before the day - postgraduate ceremonies

Eligibility and registration

Eligibility and registration. 

More information will be available in Autumn 2025.

Robe hire

More information will be available in Autumn 2025.

Your name

More information will be available in Autumn 2025.

Visa information

Information and support on visa applications for yourself or for your family or friends.

Certificates

Attending graduation

If you attend your ceremony you will receive your certificate on the day. 

Not attending graduation

If you are not attending graduation you need to register your intention to graduate in absentia. This allows you to confirm your personal details and to provide an address for us to post your certificate to following the ceremonies. We are unable to send your certificate if you don't complete this process.

Please note, it is not possible for someone to collect your certificate on your behalf at the graduation ceremony.

Postage of certificates

More information will be available in Autumn 2025.

Digital certificates

Following graduation, your digital certificate will be released in Gradintelligence. 

Schedule

More information will be available in Autumn 2025.

Tickets

More information will be available in Autumn 2025.

Photography

More information will be available in Autumn 2025.

Graduands checklist

Terms and conditions

Cancellation or postponement of the event

While every effort will be made to host graduation ceremonies as planned, the University may cancel, delay, or postpone its graduation ceremonies due to circumstances beyond its control or where ceremonies can no longer reasonably or safely take place.

In the event of any postponement or cancellation, the University will communicate this clearly on its website and will contact each attending student directly with as much notice as is reasonably practical. 

The University will not be liable for any costs incurred by either the graduand or guests due to postponement or cancellation of the event.  This includes, but is not limited to, travel, accommodation and subsistence costs or any loss of business or earnings. 

Therefore, the University strongly advises that graduands and their guests ensure they have sufficient insurance protection to cover any losses they may incur as a result of postponement or cancellation of ceremonies and book flexible rates for travel and accommodation wherever possible.

Academic robes

By confirming your attendance at graduation, you the graduand confirm that you agree to wear official University of Sheffield academic robes provided by our official supplier, robing company Ede & Ravenscroft Ltd, or an alternative, University Regulation compliant supplier at the ceremony.

Data Protection

Publication of names

The names of graduating students will be printed in the graduation programme which is available to all ticketed guests on the day.

If you would like your name removed from this publication, you must advise the Events Team in writing. Please get in touch using our Contact Us form, giving your full name, student registration number and award title and clearly confirm that you wish to be removed from the programme by date to be confirmed in Autumn 2025.

We do not print degree classification in the graduation programme.

Digital media

• Graduation video: By electing to take part in the ceremony proceedings, you are giving permission for your image to be recorded.
• Live stream of the ceremony: The graduation ceremonies are broadcast live over the University website. By electing to take part in the ceremony proceedings, you are giving permission for your image to be recorded and broadcasted.
• Photography: Professional photographers will be on campus during graduation and their photographs may be used in the university's future promotional literature. By electing to take part in the ceremony proceedings, you are giving permission for your image to be photographed and used.

Graduand and guest conduct

Anyone who becomes disruptive will be asked to leave the hall.

Read more on the University's data privacy and terms and conditions in relation to graduation.