Reception

Reception

ScHARR reception is the main port of call for ScHARR queries at Regent Court and is manned by our receptionists Sue Proctor and Sian Williams from 8.30am-5.00pm, Monday- Thursday and 8.30am-4.30pm Friday.

Reception handles many duties such as:

Stationery
The stationery cupboard and other stationery stocks are checked and replenished as necessary by the reception staff. If a member of staff require any items they should inform reception and the timescale needed and reception will order these items. If it is for a Project then please let reception know the project account number.

Incoming and Outgoing Post

Reception can organise the following Royal Mail services for your outgoing mail:

  • First and second class post
  • First and second class recorded delivery
  • Guaranteed delivery
  • We will also distribute any internal mail.

Outgoing post is collected every day, at 14:45 from ScHARR Reception.

ScHARR Room Bookings 

The following ScHARR Rooms are bookable via Google Calendar for ScHARR staff: Eric Wilkes Room, Akehurst Room, White Rose Room and West Court meeting room. Please contact Reception if you require access.

Reception can also advise on the booking of other ScHARR rooms, such as Public Health Breakout Rooms, HSR Library Room, ScHARR Library Table and Innovation Centre Rooms.

Central Room Bookings
For any other University room bookings please visit the IT Services room booking pages

Requesting Couriers

Reception can assist you in sending parcels through a Courier service.

DHL for the UK and also provide a 24/48/72 hour service for international parcels.

Sending and Receiving Faxes

Sending a Fax

  1. Compose a new email message]
  2. You now have two options: In the To: field enter /fax=FAX_NUMBER/ <faxmaster@sheffield.ac.uk>
    OR
    In the To: field enter <FAX_NUMBER>@myfax.shef.ac.uk
    (Where FAX-NUMBER is the recipient's fax telephone number).
    For external numbers remember to include 9 in the number.
    Example:
    /fax=901142221111/ <faxmaster@sheffield.ac.uk>
    Example:
    901142221111@myfax.shef.ac.uk
  3. For internal faxes just enter the 5 digit extension number followed by @myfax.shef.ac.uk
  4. Attach the file that you wish to fax. Supported formats include: .pdf, .txt, Excel (.xls and .xlsx) and Word (.doc and .docx).
  5. Send the email.

    You will receive an email confirming that the fax message was successfully sent after a few minutes. If the recipient machine was unavailable after a number of retries you will receive this notification via email also.

Receiving a Fax
Receiving a fax message is a simple process. Faxes are still sent to dedicated University telephone numbers, e.g. 0114 222 4042 or 24042 (internally).

However, instead of being delivered to a fax machine, messages are redirected to a nominated email address as a .pdf file. The email address will normally be a nominated team email address. For personal fax lines, a personal email address can be used.

The received email will be from “Rightfax Email Gateway” and will contain a pdf attachment with the fax message.

To find out your departmental fax number, or details of which email address faxes will be sent to, please contact your Telephone Liaison Officer, see http://www.shef.ac.uk/it-services/phones/tlo

Contact details

ScHARR Main Reception Tel no: +44 (0)114 222 5454

ScHARR Main Reception Fax No: +44 (0) 114 222 0749

ScHARR Main Reception Email: scharr.reception@sheffield.ac.uk