Before the day - postgraduate ceremonies

These pages are for postgraduate ceremonies taking place in January 2024. More information including how to register and key deadlines will be available later in the year.


Eligibility and registration

More information on how to register for the 2024 postgraduate ceremonies will be available later in the year.

Robe hire

If you wish to attend your ceremony it is compulsory to wear academic dress (robes, hood and hat). You should hire or purchase these directly from the official robe makers for the University, Ede & Ravenscroft.

How to hire
More information will be available nearer the time.

Robe types and hood colours
View photograph examples of the different types of robes and hoods for each level of study and department here:

Academic dress examples (PDF, 743kb)
Contact details for Ede & Ravenscroft

Dress code
Graduation ceremonies are formal occasions and we recommend that graduands dress smartly. We welcome national dress and military uniforms.

Your name

More information coming soon.


Attending graduation
If you attend your ceremony you will receive your certificate on the day. 

Not attending graduation
If you are not attending graduation you need to register your intention to graduate in absentia. Doing so not only gives you the opportunity to confirm your personal details, but also to provide an address for us to post your certificate to following the ceremonies.  If you don't complete this process, we are unable to send your certificate.

Please note, it is not possible for someone to collect your certificate on your behalf at the graduation ceremony.

Postage of certificates

Certificates to the UK
Certificates sent to addresses within the United Kingdom are sent by second class mail as standard. However, if you would like your certificate sent by a tracked service, we can send it using Royal Mail Special Delivery.

Certificates to overseas addresses
Royal Mail is unable to provide a tracking service for most overseas countries. Certificates are therefore sent by standard airmail.

However, if you would like to have your certificate sent using the DHL Express Worldwide service we can arrange this for you. The cost for this service is dependent on the destination country and is available to more than 220 countries worldwide. 

If you would like to purchase this service, please visit the online store.

Order your certificate by courier service
You can view the full list of countries that DHL services here

Certificates lost in transit
Although the majority of certificates are received, occasionally some items will get 'lost'. In order to guarantee the delivery of your certificate, we would strongly advise you to use one of the guaranteed methods above. If your certificate doesn’t arrive using these methods please contact us. If you choose a standard service for delivery, you will need to order a replacement certificate (for which the usual fee will be charged) from Student Services.


Graduands are guaranteed two guest tickets if requested at the time of registration. This is in addition to your own ticket of admission as a graduate.

Additional tickets
If additional guest tickets are available, you will be notified by email.

Downloading e-tickets
More information will be available nearer the time.


Official photographs
The official graduation photographers are Ede & Ravenscroft Photography and you will find them located in the Students' Union on each day. You can pre-book photography packages when you order your robes through Ede & Ravenscroft or you can turn up on the day.

Opening times:


Official graduation film
Your graduation ceremony will be recorded by the University and will be available for you to purchase on a USB memory stick. 

Graduands checklist

Will be available nearer the time.

Terms and conditions

Cancellation or postponement of the event
While every effort will be made to host graduation ceremonies as planned, the University may cancel, delay, or postpone its graduation ceremonies due to circumstances beyond its control or where ceremonies can no longer reasonably or safely take place.

In the event of any postponement or cancellation, the University will communicate this clearly on its website and will contact each attending student directly with as much notice as is reasonably practical. 

The University will not be liable for any costs incurred by either the graduand or guests due to postponement or cancellation of the event.  This includes, but is not limited to, travel, accommodation and subsistence costs or any loss of business or earnings. 

Therefore, the University strongly advises that graduands and their guests ensure they have sufficient insurance protection to cover any losses they may incur as a result of postponement or cancellation of ceremonies and book flexible rates for travel and accommodation wherever possible.

Academic robes
By confirming your attendance at graduation, you the graduand confirm that you agree to wear official University of Sheffield academic robes provided by our robing company Ede & Ravenscroft Ltd at the ceremony.

Data Protection

Publication of names
The names of graduating students will be printed in the graduation programme which is available to all ticketed guests on the day.  If you would like your name removed from this publication, you must advise the Events Team in writing. Please email giving your full name, student registration number and award title and clearly confirm that you wish to be removed from the programme.

We do not print degree classification in the graduation programme.

Digital media
Graduation video - The ceremony proceedings are filmed and the recording is available to purchase after the ceremony. By electing to take part in the ceremony proceedings, you are giving permission for your image to be recorded.

Graduation live web cast of the ceremony - The graduation ceremonies are broadcast live over the University web site. By electing to take part in the ceremony proceedings, you are giving permission for your image to be recorded and broadcasted.

Photography - Professional photographers will be on campus during graduation and their photographs may be used in the university's future promotional literature. By electing to take part in the ceremony proceedings, you are giving permission for your image to be photographed and used.

Graduand and guest conduct
Graduands and guests are expected to behave in a manner fitting for the occasion. Any person who becomes disruptive will be asked to leave the hall.

More on data privacy and terms and conditions can be found here.