Confirming Letters

As a graduate you can get a letter from SSiD confirming your qualifications and attendance.

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What they include

As a former student you can order a Confirming Letter verifying your qualifications and attendance. If you withdrew from your course your letter will verify your attendance only.

Your Confirming Letter will outline your:

  • Name
  • Date of birth
  • Course title
  • Study dates
  • Award date
  • Graduation date
  • Department and faculty
  • Qualification obtained
  • Thesis title (PGR students)
  • Mode of study (e.g. full time/part-time)

Prices

Digital only

  • Recent graduates (up to 12 months after Graduation) = £3
  • Graduates / leavers since 1 Jan 2000 = £5
  • Graduates / leavers before 31 December 1999 = £10

Watermarked hard copy

  • Recent graduates (up to 12 months after Graduation) = £5
  • Graduates / leavers since 1 Jan 2000 = £10
  • Graduates / leavers before 31 December 1999 = £20

Request a Confirming Letter

You can request a Confirming Letter online from SSiD.

If you completed more than one degree with us, you must order a Confirming Letter for each degree.

If you require additional information in your letter, please let us know in the additional requirements section.

If you need a hardcopy and digital Confirming Letter, you don't need to place a separate order for the digital Confirming Letter. Please let us know if the additional requirements section of the hardcopy order form, and we'll email you the digital Confirming Letter for free. 

You'll receive an order confirmation email once we've received your order. We'll email you if we need any more information. 

If you graduated before 2000 and we don't hold a digital record of your studies, online request may take up to six weeks to process, as we'll need to reference our archive records.

Request hardcopy Confirming Letter

Digital Confirming Letter

If you only need a digital confirming letter you can place an order via the link below. 

We'll issue your digital confirming letter in PDF format. It includes a digital stamp and signature from the University Secretary and is official in this format.

Request digital Confirming Letter online


Processing time

  • Digital orders will take between 5-10 working days.

  • Watermarked hard copy orders will take between 10-15 working days (not including postage).
  • If you graduated prior to 2000 or studied on a collaborative course, online requests can take up to six weeks.


Delivery and collection

We offer a range of postal options for documents. Collection is unavailable until further notice.

Standard delivery

We'll send your documents by standard delivery unless you specify otherwise. You won't be able to track the delivery.

If you choose standard delivery, your transcript will be sent by:

  • Royal Mail 2nd Class (UK) - 3-5 working days
  • Royal Mail International Standard (overseas) - 10-15 working days (EU) or 15-30 days (worldwide)

The delivery times given above are estimates. Please be aware that due to Covid-19, Royal Mail delivery times may be affected.

Tracked delivery

Royal Mail Special Delivery (UK only)

Royal Mail Special Delivery is a guaranteed postage service in the UK. Your documents will be tracked and a signed proof of delivery can be obtained.

  • Cost: £6.50
  • Estimated delivery time: 2-3 working days

Royal Mail International Tracked and signed (worldwide)

This will allow you to track your delivery up until it leaves the UK. Depending on your country's postal service, additional tracking may be available once your delivery reaches your country.

  • Cost: £15
  • Estimated delivery time - 5-10 working days

Lost in transit

Depending on the delivery method, you can report your item as lost after the following timescale:

  • Royal Mail 2nd Class (UK) - 10 working days
  • Royal Mail Special Delivery (UK) - 5 working days
  • Royal Mail International Standard (EU) - 1 month
  • Royal Mail International Standard and International Tracked and Signed (worldwide) - 6 weeks

If your transcript has not arrived after waiting the time listed above, please contact documents@sheffield.ac.uk for further information.


If you have any further questions about Confirming Letters, please email documents@sheffield.ac.uk.