Code of Practice for Research Degree Programmes

The Code of Practice for Research Degree Programmes contains a wide range of information required by both students and their academic departments from the point of registration on to a higher degree by research, to the point of award.  

Registration and fees

This section provides information on how new and continuing students can register; about the different registration periods and upgrade procedure; and on the different types of fees and how to pay them.

Registration of new and continuing research students

Periods of registration

Tuition and continuation fees

Change of status and time limits

During the course of their research, students may need to make changes to their status. Any changes of status will require formal approval using one of the forms below.

Information for sponsored students

Confirmation Review

Change of candidature

Leave of absence

Time limits and extensions

Withdrawal from the University

Changes to personal details


The relationship between a student and their supervisory team is a critical one. This section provides guidance on what is expected from students, supervisors and departments.

Ethical approval

Good academic practice

Research Data Management

Managing security-sensitive research

Rights and responsibilities of students

Student Attendance Monitoring


Physical & social environment


Personal and pastoral support

Responsibilities of the student

Responsibilities of the supervisor

Responsibilities of the department

Change of supervisor

Conflicts of interest in research supervision

Planning for time abroad in your PhD

Academic progress

It is important that students and supervisors regularly work together to review a student's academic progress towards their research degree. This section provides information on what reports are required and suggests a good practice schedule.

Progress of research students

When a student fails to make progress

Work outside the degree and holiday entitlement

This section provides information on the required working hours and holiday entitlements for research students, as well as clear guidance on the rules governing the employment of students by departments.

Working hours and holidays

The employment of research students by departments

Thesis preparation, submission and examination

This section gives students information on the required format and presentation of their thesis together with the process that must be followed for submitting it. It then guides students through the oral examination process and any changes that may need to be made to the thesis before the award and conferment of the degree.

Use of unfair means in the assessment process

Use of copyright material

Publishing work prior to submission

Preparation of theses

Formatting and binding of theses

Alternative Format Thesis

Submission deadlines on University closure days 

Submission of theses

Submitting a thesis to Turnitin

Appointment of examiners

The oral examination (viva voce)

After the oral examination: recommendations and reports

Minor amendments

Resubmission of a thesis

Library copies

Embargoing a thesis

Award and conferment of degrees

Replacement degree certificates

Complaints and appeals

Who to contact

Contacts for PGR students