Meetings and minutes

The University Executive Board seeks to be open and transparent and make information available to University colleagues.


University Executive Board minutes

UEB members are responsible for cascading information from UEB meetings to their own areas and minutes of meetings are available on these web pages, with appropriate provision for closed items. 

UEB usually meets weekly, on Tuesdays. Every fortnight there is a business meeting, with a formal agenda, papers and minutes. Every alternate week, there is a more informal meeting providing an opportunity for discussion of strategic issues, briefings and training. These informal meetings do not have minutes and if decisions are taken they are recorded in the minutes of the next formal meeting.

The minutes are drafted by the minute secretary and approved by the chair, before being circulated to UEB members as unconfirmed minutes. The next business meeting of UEB will receive the minutes and have an opportunity to agree or amend them, before they are shared on these pages.

  • 2022-2023

Meeting minutes archive

How to place an item on the agenda

Please contact David Swinn or Kathryn Clements/Angela Davison to discuss your proposal. Email: or

Papers should then be emailed to as soon as possible and no later than 12 noon on the Wednesday preceding the meeting date. 

Your paper should:

  • Clearly detail the name of the UEB sponsor and author/s at the beginning of the paper
  • Have a very clear but brief statement at the beginning of paper under the heading action for UEB stating what UEB is being asked to do, for example discuss/debate/decide/recommend to the President and Vice-Chancellor
  • Include the purpose of the paper which should provide background and context
  • Be clear about your requested action, for example, note, endorse, approve, decide
  • Indicate what happens next, for example responsibility for action, report to a University committee, consultation, communication
  • Be clear whether any decisions that UEB may make are implementing existing Senate and Council policy (and may be reported to these bodies); or require UEB to make recommendations or proposals to Senate and Council
  • Identify in advance the information classification which should be assigned to the paper, taking into account whether the paper, or part of the paper and/or the relevant minute should be regarded as closed business. For further information see the Information Classification and Handling Scheme and associated guidance.

Guidance on submitting agenda items and papers

Guidance on Freedom of Information and Data Protection for UEB members and contributors (PDF, 58kb)

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