Meetings and minutes

The University Executive Board seeks to be open and transparent and make information available to University colleagues.

University Executive Board minutes:

UEB members are responsible for cascading information from UEB meetings to their own areas and minutes of meetings are available on these web pages, with appropriate provision for closed items. 

UEB usually meets weekly, on Tuesdays. Every fortnight there is a business meeting, with a formal agenda, papers and minutes. Every alternate week, there is a more informal meeting providing an opportunity for discussion of strategic items, for briefings and training, or blue sky thinking. These informal meetings do not have minutes and if decisions are taken they are recorded in the minutes of the next formal meeting.

The minutes are drafted by the minute secretary and approved by the chair, before being circulated to UEB members as unconfirmed minutes. The next business meeting of UEB will receive the minutes and have an opportunity to agree or amend them, before they are shared on these web pages. 

Minutes of meetings

How to place an item on the agenda:

Please contact David Swinn or Kathryn Clements to discuss your proposal. Email: or

Papers should then be emailed to as soon as possible and no later than 12 noon on the Wednesday preceding the meeting date. 

Your paper should:

  • Clearly detail the name of the UEB sponsor and author/s at the beginning of the paper
  • Have a very clear but brief statement at the beginning of paper under the heading action for UEB stating what UEB is being asked to do, for example discuss/debate/decide/recommend to the President and Vice-Chancellor
  • Include the purpose of the paper which should provide background and context
  • Be clear about your requested action, for example, note, endorse, approve, decide
  • Indicate what happens next, for example responsibility for action, report to a University committee, consultation, communication
  • Be clear whether any decisions that UEB may make are implementing existing Senate and Council policy (and may be reported to these bodies); or require UEB to make recommendations or proposals to Senate and Council
  • Identify in advance whether the paper, or parts of the paper, are confidential and should be regarded as closed business

Guidance on Freedom of Information and Data Protection for UEB members and contributors (PDF)

Guidance on submitting papers (PDF)

University Executive Board meetings:

Meetings take place on Tuesdays. 

August 2019

  • 13 August, 10am - 12 noon

September 2019

  • 3 September, 10am - 1pm
  • 10 September, 10am - 1pm
  • 17 September, 12 noon - 2pm
  • 24 September, 10am - 1pm

October 2019

  • 1 October, 9am - 5pm (Away Day)
  • 8 October, 10am - 1pm
  • 15 October, 12 noon - 2pm
  • 22 October, 10am - 1pm
  • 29 October, 12 noon - 2pm

November 2019

  • 8 November, 10am - 1pm
  • 12 Novemberr, 12 noon - 2pm
  • 19 November, 10am - 1pm
  • 26 November, 12 noon - 2pm