The Library is happy to lend books and supply copies to other libraries within the UK and abroad in response to requests made through interlibrary loan or document delivery.


How to make a request

Send your request to us via email at or post to:

Inter Library Lending Services
Western Bank Library
University of Sheffield
Western Bank
S10 2TN

Requests from UK and Republic of Ireland libraries should include:

  • clear details of the item you want to borrow or have copied

  • a request number and your British Library Billing Account number

  • a clear delivery address

Charges for UK and Republic of Ireland Requests are made at the current British Library rate. International requests should be paid for using IFLA vouchers.

Materials available

We will lend any standard loan books with the following exceptions:

  • Material held in the Information Commons.

  • Reference material, including Record Societies, statistics, dictionaries, bibliographies.

  • Periodicals, audio-visual materials, microfiche/film items, music scores and other loose leaf material.

  • Pre-1900 material is not available for loan and requests for material over 100 years old or in a fragile condition will be considered on an item by item basis.

  • Special collection items, including rare books or National Fairground Archive (NFA) material – Special Collections may be able to supply a copy of a chapter or article for a charge. Contact for more information.

  • Theses are increasingly being made available to download via the British Library's EThOS service and it may be worth checking this service before applying to Sheffield. We do lend any thesis or dissertation not available via Ethos (to UK only) and these are for library use only.


We will provide photocopies within copyright guidelines (one chapter or 10% of an item) and do so on the understanding that requests will only be made for non-commercial research or private study. We reserve the right to refuse to supply if we believe that commercial use will take place.

When asked, we can supply paper copies of hard copy journal articles, though we may sometimes be able to supply copies of electronic articles depending on the publisher's licence. We are not able to make copies of e-book chapters.

Journal articles, book chapters and conference papers written by Sheffield University Researchers may be freely available via our institutional repository White Rose Research Online.

Conditions of loan

  • Loans to UK institutions are issued for one fourteen week period.

  • Renewals are made at the Interlibrary team’s discretion, and requests should be emailed to

  • All material is subject to recall and must be returned immediately if it is required by one of our own members.

  • Some items may be loaned on a confined basis; they can only be used within your library and should be locked away in a secure place when not in use.

  • We may ask for rare or valuable material to be returned using recorded delivery (or its equivalent) as this provides better security.

Overdue or lost items

  • The borrowing library is responsible for any loss or damage to materials loaned to them.

  • Fines are not charged to other libraries for items returned late, although prompt return is appreciated.

  • Automated courtesy and overdue notices are sent out for loans.

  • If an item is lost please let us know and we will charge the cost to replace the item.

  • We reserve the right to refuse loans to libraries where there is a significant problem with non-return of items.

Ask a question


Phone: +44 114 222 7200

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