Undergraduate courses: Frequently asked questions

I applied to Sheffield Medical School but have not received an acknowledgement to say that you have received my application.

Providing that you have been issued with a UCAS number after submitting your application to UCAS rest assured that we will have received your application in the office. The University sends out central acknowledgments of receipt, if you have not received this, please contact the Admissions Service.

I submitted my application to UCAS before the closing date but have still not heard the outcome of my application. When might I expect to hear?

We start processing applications once the application deadline has passed in mid-October. Applicants that are to be invited to interview will be notified directly by email between 11th and 15th November 2019.  Applicants who are not going to be invited to interview will be notified via UCAS that their application has been unsuccessful in December 2019. Our selection process will run to the timetable shown on the page What Happens to your Applications.

Can I send you any additional information to go with my application form?

The Medical School will not normally consider additional information not included in the UCAS form when deciding which candidates to invite to attend Multiple Mini-Interviews.  However, if you have any extenuating circumstances or health problems that we need to be aware of when assessing your application you may send additional information about this directly to us. We will then ensure that it is matched with your application.  If you have extenuating circumstances or health problems that we need to be aware of, you are encouraged to submit a Disrupted Studies form.

Do you score the UCAS Personal Statement?

We do not read or score UCAS Personal Statements as part of the selection process.  However, the activities, interests and values that candidates express in their Personal Statements are commonly explored during the Multiple Mini-Interviews.

I want to take a gap year. What should I do during that year? We do not specify exactly what you should do during your gap year except that you should do something constructive. This may not necessarily mean that you have to do something that is medically related but, for example, you may plan to work for a year to help finance you during your medical studies.  You can find more information here.
What sort of work experience should I do? We do not specify the exact sort of work experience you should do or how much work experience you should have because it depends on what is available where you live. It should however be something within a caring environment. Some applicants may have experience of shadowing hospital staff or GPs but if this is not available to you try doing some voluntary work in a local hospice or working with children or adults with disabilities. We want to see what you have gained from your work experience - that you are able to communicate with people, have a caring nature and are able to work as part of a team. Your work experience does not have to have been undertaken with a doctor.  You can find more information here.
I just missed getting the necessary grades can I still apply?

Applicants who do not meet our minimum academic requirements are normally unsuccessful in our selection process. Application to Medicine is extremely competitive and most of the people who apply meet or exceed the minimum academic requirements. If you do not meet the A Level requirements, you may wish to resit the relevant qualification.  Alternatively, you may consider studying an alternative degree with a view to applying to Medicine after you graduate (please note that we require graduate applicants to have achieved at least BBB at A Level, including Chemistry or Biology).

I took my Level 3 Extended Project Qualification whilst studying for my GCSEs.  Will my EPQ count towards meeting the academic entry requirement? No.  In determining whether an applicant has met our academic entry requirements we only consider Level 3 Extended Projects that are taken alongside A Levels.  We do not consider other qualifications.
Can I compensate for a low University Clinical Aptitude Test (UCAT) score with a higher level of academic attainment? No. Applicants must meet both the minimum academic and the minimum UCAT entry requirements. You cannot compensate for a UCAT score that is below the minimum accepted level with higher academic attainment, or vice versa. Applicants who meet the thresholds for academic performance and UCAT performance are ranked on their UCAT performance to determine who is invited to attend a Multiple Mini-Interview.  The cut point at and above which an applicant's UCAT score will be sufficient to merit an invitation to attend a Multiple Mini-Interview cannot be known until after the application deadline, as applicants are in competition with each other at this stage.
I have been exempted from the University Clinical Aptitude Test (UCAT) on geographic grounds. Can I apply? Applicants who have been exempted from the UCAT on geographical grounds will not normally be considered.
I have been exempted from the University Clinical Aptitude Test (UCAT) on medical/health grounds.  Can I apply? Applicants who have been exempted from the UCAT on medical/health grounds or who have not been able to obtain sufficient reasonable adjustment for a disability from UCAT should submit their UCAS application with a Disrupted Studies application.  Where it is agreed that the applicant has experienced a significant disruption or that appropriate reasonable adjustments had not been made they will be invited to attend a Multiple Mini-Interview, provided that they meet the academic requirements.  In the event that the Disrupted Studies are not accepted, the application will be deemed unsuccessful.
Are University Clinical Aptitude Test (UCAT) scores adjusted if I have mitigating circumstances? We normally make no adjustment to the UCAT (or UCATSEN, UCATSA, UCATSENSA, UCATSEN50) scores for applicants who have mitigating circumstances.
How was the University Clinical Aptitude Test (UCAT) minimum threshold determined?

We determine the UCAT minimum threshold by considering the performance of test takers in previous years.  Typically we set the minimum threshold at around the 40th centile.  In 2018 parts of the UCAT were re-scaled and therefore we have set the UCAT minimum threshold at the 40th centile from 2018.  In the event that the 40th centile in the 2019 UCAT is higher or lower than this we will not amend the minimum threshold.

What evidence will I have to supply if I take the UCATSEN, UCATSENSA OR UCATSEN50?

The UCATSEN,UCATSENSA and UCATSEN50 are extended versions of the University Clinical Aptitude Test (UCAT) for applicants who have special educational needs.  If you sit the UCATSEN, UCATSENSA or UCATSEN50 you will be asked to provide us with evidence that you were eligible to sit this version of the test.

If you are currently in education, you may be asked to provide an official letter from your school, college or university stating that on the basis of a diagnosis from a qualified medical practitioner, educational psychologist or specialist teacher that you are currently entitled to additional time in public examinations (or that you have had additional time in public examinations in the last two years).

If you are no longer in education you may be asked to provide a post-16 year's diagnosis or report from a qualified medical practitioner or educational psychologist that explicitly recommends additional time in public examinations.

Reports should not be authored by family members.

What happens if UCAT annotates my results? UCAT will annotate a candidate's results if they have experienced a significant issue that may have affected their test performance but which does not warrant a resit (e.g. where small amounts of time have been lost from a particular subset).  The annotation will be factual and will refer to specifics such as the amount of time lost and the subset affected.  In the event that your UCAT result is annotated, the Medical School Admissions Team will consider this annotation in the same way that it considers applications for Disrupted Studies.
I would like to come to Sheffield and have a look at the Medical School Can I arrange this? Whilst we are unable to arrange individual visits there are a number of general University Open Days that allow you to have a look around the campus and there is a talk at the Medical School. Please click here for further information.
Do you accept transfers from other Medical Schools?

No. The University of Sheffield Medical School does not usually accept students wishing to transfer from a degree course at another institution. Applications will also not be considered from applicants who have failed to complete a medical degree at any university. For full details of our transfer policy, please click on the following link:

Transfer application Policy

Do you accept transfers from other degree programmes at the University of Sheffield? No.  The University of Sheffield Medical School does not usually accept students wishing to transfer from another degree course at the University of Sheffield.
I am in the first two years of a non-medical degree programme.  Can I apply to study Medicine at the University of Sheffield? No.  With the exception of students from widening participation backgrounds the B990 BSc Clinical Sciences degree at the University of Bradford, or the B960 BSc Biomedical Science at Sheffield Hallam University, we do not usually consider applications from people who are currently reading a degree but who have not yet reached their final year.  We will be delighted to receive an application from you once you are in the final year of study for your current degree.
I have had an A Level certificated after one year of study. If I take it again the following year, does this count as a resit? Yes. The Medical School considers an A Level taken after 2 years study to be a resit examination if the applicant has already completed that A Level and received a certificate after one year of study.
Do you accept applicants through UCAS Extra/Clearing? The only applications that we process through UCAS Extra are those for the University of Bradford and Sheffield Hallam University Widening participation entry routes. The Medical School does not process applications through UCAS Clearing.
I have been invited to attend a Multiple Mini-Interview but am unable to attend on the date specified. What should I do? Applicants are required to be available throughout the interview period. If you are unable to attend on the date requested you must contact the Medical Admissions Office as soon as possible. Interview spaces are limited. While we will attempt to reschedule the Multiple Mini-Interview this may not be possible and cannot be guaranteed. The Medical School is not able to offer Multiple Mini-Interviews outside of the interview period, and any applicant who is unable to attend during that period will have their application deemed unsuccessful.
My application to the University of Sheffield Medical School has been rejected. How can I obtain feedback? If your application is rejected you may request feedback by contacting the Medical Admissions Office. Please email your request to: medadmissions@sheffield.ac.uk.  We aim to answer such requests within three weeks.
My application to the University of Sheffield Medical School has been rejected and I have been placed on a Reserve List.  What does this mean? The number of places available to study medicine is regulated by the Government and controlled through intake targets.  We make a number of offers each year with the am of meeting our target quota.  We would not receive central funding and indeed could be fined for any student that is registered over the quota figure.  This results us being slightly conservative with the number of offers that we make.  We recognise that there is a group of applicants to whom we would have made offers if we had unlimited places.  For this reason, we operate reserve lists for our Medicine and Graduate Entry Medicine programmes.  Our Reserve List Policy explains when and how we place applicants on the Reserve list, when we remove applicants from the list and what actions applicants on the reserve list should take. You can read the policy here.
My application to the University of Sheffield Medical School has been rejected. May I apply again next year? Applicants who are unsuccessful are welcome to apply again next year if they wish. You should take steps to address any issues that resulted in your application being rejected.